AestheticsPro

What Is AestheticsPro?

AestheticsPro is a robust, cloud-driven platform designed specifically for contemporary medical spas and aesthetic clinics. It offers a secure, HIPAA-compliant environment alongside features designed to systematize daily operations, helping practices run efficiently and boost profitability. All core workflows run in one interface, so staff spend less time switching between systems. Designed for user-friendliness, it streamlines several tasks including booking and scheduling, making it a valuable tool for spa owners and managers. Teams can access these tools via web browser and a dedicated mobile app, which supports on-the-go scheduling, charting, and photo capture. 

This software caters to medical spa business performance, providing a HIPAA cloud-compliant solution for managing electronic records (e-records), merchant services, and integrated payment processing. With its robust marketing management functionalities, AestheticsPro Software is more than just a scheduling tool; it's a comprehensive platform to drive customer acquisition and improve your medical spa management bottom line. 

What Is AestheticsPro Best For? 

AestheticsPro is best known for its advanced clinical documentation tools. It offers a library of 500+ ready-to-use forms alongside the ability to create fully tailored, interactive templates, structured notes, and medical-grade photo capture together in one system. This helps providers keep every record consistent and compliant across visits.

How Much Does AestheticsPro Cost? 

AestheticsPro pricing starts at $160 per month, with the following pricing tiers: 

• Pro-Plus - $160/month 
• Executive - $285/month 
• Enterprise - $350/month 

Get in touch with our customer support team for a customized AestheticsPro pricing. 

Disclaimer: Pricing is subject to change. 

AestheticsPro Integrations 

AestheticsPro integrates with patient financing, telehealth, and payment processing platforms, including: 

• AP Payments 
• Zoom 
• Salesforce 
• High Level 
• Constant Contact 
• Cherry Payment Plans 

How Does AestheticsPro Work? 

Here’s how to get started with the AestheticsPro online software after logging in: 

• Explore dashboard and main menu options to find core modules 
• Input patient data, including medical history and demographics 
• Build provider and room schedules and open time slots for online booking 
• Begin documenting patient encounters and treatment plans 
• Utilize the patient portal to grant patient access to their records 
• Initiate billing and claims processing for services rendered, including invoices, memberships, and point-of-sale transactions 
• Use built-in reports to track revenue, bookings, and staff productivity without exporting to spreadsheets 

The AestheticsPro demo takes you through all these steps in more detail. 

Who Is AestheticsPro For? 

AestheticsPro Ssftware serves medical spas of all sizes, addressing the distinct requirements of the healthcare and beauty industry. The software is designed for businesses of all sizes, including: 

• Medical spas 
• Medical aesthetic practices 
• Laser hair removal centers 
• Weight loss clinics 
• Wellness centers 
• Tattoo removal businesses 

AestheticsPro is also used by the following specialists: 

• Estheticians 
• Business managers 
• Sales and operations team 
• Cosmetic therapists 

AestheticsPro Use Cases 

Drawing on user feedback and AestheticsPro’s current capabilities, we have identified key scenarios where this platform fits the day to day realities of medical spas and aesthetic practices: 

New Or Recently Launched Medspas Formalizing Operations From Day One 

New medspas that want to avoid paper charts and disconnected apps can adopt AestheticsPro as their operational backbone from day one. Its intuitive intake, charting, and checkout features help teams standardize workflows early, making it easier to scale staff and locations later with minimal process disruptions. 

Multi-Location Clinics Needing Centralized Visibility And Control 

Growing clinic groups with multiple locations can use AestheticsPro’s shared reporting to compare production, bookings, and client activity across sites. Leaders can quickly identify underutilized rooms, providers, or services and adjust staffing, hours, or promotions without reconciling data from multiple systems. 

Membership, Packages, And Loyalty-Driven Aesthetic Businesses 

Clinics built around memberships and loyalty programs can manage referral points, packages, and gift cards in the same system used by front-desk staff. When online booking is embedded into the website, campaigns convert more effectively into scheduled visits, repeat revenue, and measurable program performance. 

Medspas With Prescribing Providers And Compliance-Heavy Treatments 

Medspas offering injectables, hormone or weight-loss programs can keep consult notes, treatment photos, and prescribing history together. Electronic scripts and medication histories support state e-prescribing requirements while giving providers a clear audit trail of what was discussed, ordered, and dispensed for each client. 

Hybrid, Mobile, Or Owner-Operated Practices Needing Access On The Go 

Owner-operators and mobile injectors who split time between rooms, offices, and home can still run the practice through AestheticsPro’s cloud access and app. They review charts, confirm bookings, and monitor receivables without being tied to a single workstation or physical front desk. 

AestheticsPro User Sentiment 

AestheticsPro Features 

The following sections group AestheticsPro’s functionality into notable features that drive core clinical and operational work and supplementary features that enhance retention, visibility, and control. 

Notable Features 

E-Prescribe 

With the e-prescribing feature, AestheticsPro Software empowers medical professionals in the aesthetics industry to securely transmit prescription information to pharmacies electronically. This enhances patient safety, streamlines the prescribing process, and ensures HIPAA compliance. Accessible on any internet-connected device, this feature optimizes operations for medical spa management, providing a competitive edge and enhancing the overall customer experience. 

AP Marketing Solutions 

This software offers a sophisticated marketing management feature that empowers you to create highly targeted and data-driven marketing campaigns. It provides detailed analytics and segmentation tools plus email e-blasts, drip campaigns, and text reminders tied to appointment and revenue data to identify and reach your ideal customer demographics. You can track campaign performance, design targeted email campaigns, perform A/B tests, and automate SMS marketing to maximize customer acquisition and retention. 

Service Management, Scheduling, And Online Booking 

AestheticsPro Software simplifies the booking and scheduling process, optimizing your spa's workflow and giving users a competitive edge. It allows online appointment booking, reducing phone calls and administrative work. The system's intuitive calendar view lets you manage appointments efficiently, with color-coded options for different services and providers. Automated reminders and notifications help reduce no-shows, and the software can also manage walk-in clients. 

AP Payments 

AP Payments make it easy for your medspa to accept payments with confidence, fully integrated within the AestheticsPro software so there is no need to juggle multiple systems or reports. Designed specifically for the aesthetics industry, it offers transparent pricing and competitive rates, giving you clear control over your costs. With fast and reliable payouts, you can keep your cash flow steady while benefiting from a simple setup process. Unlike generic processors, AP Payments is supported by AestheticsPro experts who understand the needs of med spas, from memberships to high-ticket services. Secure, HIPAA-conscious processing helps protect your business and your clients while ensuring a smooth checkout experience. 

Merchant Services and Point of Sale (POS) 

The integrated merchant services within AestheticsPro Software streamline payment processing and transactions for your spa. It allows you to accept various payment methods, including credit cards, digital wallets, manage gift cards and electronic invoices, and link product sales to inventory levels. The software also supports secure and compliant handling of financial transactions, protecting sensitive payment data. Additionally, it provides detailed transaction reports and insights, helping you track revenue, reconcile accounts, and manage financial aspects of your spa's operations efficiently. 

Client Management 

AestheticsPro Software's client management tools enable you to maintain comprehensive and organized client records. Beyond basic contact details, you can store, and access detailed medical histories, treatment plans, and preferences for each client. This data not only enhances customer care but also allows you to provide tailored treatments and recommendations. The software can send automated reminders for follow-up appointments or treatment regimens, improving client satisfaction and retention. 

AP Photo - Advanced Medical Photo Solutions 

Designed for injectables, laser treatments, and skin rejuvenation, AP Photo standardizes before and after photography with alignment guides and ghost overlays. Each image is stored in the client record and tied to ERecord Draw, consent forms, and services. This gives providers clear visual documentation while clients see objective proof of progress, which directly supports customer satisfaction and repeat bookings. 

Telemedicine 

Telemedicine in AestheticsPro, powered by Zoom, lets providers deliver aesthetics focused virtual consultations and follow ups inside the same HIPAA compliant platform used in clinics. During a video session, clinicians can review photos, E-Records, and consent forms, then immediately book services or update plans. Remote and in person visits share the same structured data, which keeps the client experience consistent and helps practices scale without losing personalization. 

EMR, E-Records Management and Form Creator 

Within AestheticsPro, this EMR and e-records toolkit gives medical spas a centralized, HIPAA compliant workspace for every visit. Teams start from aesthetics specific templates for injectables, laser hair removal, and skincare, then build truly customizable forms with diagrams, product fields, and consent forms. Digital notes, photos, and signatures live in a single record across locations, so AestheticsPro stands out for standardized documentation and strong data security. 

Customer Support And Onboarding 

AestheticsPro offers a structured onboarding process that includes live sessions, training videos, and a guided setup led by a dedicated client success manager or account manager. The AP team provides responsive support through a ticketing system and direct communication, helping new practices get live quickly and existing users troubleshoot issues without interrupting daily operations. 

Supplementary Features 

Loyalty 
Rewards programs tied to client spending let teams track points, gift cards, and recurring subscriptions, encouraging repeat bookings and reducing price-driven shopping among medspa clients. 

Reputation And Reviews Management 
Landing pages collect reviews and bookings together, giving practices centralized visibility into satisfaction trends while turning positive feedback into shareable proof across sites and campaigns. 

Reporting And Insights 
Dashboards highlight production, bookings, and sales metrics across locations. Exportable reports help owners identify underused services, top performers, and emerging revenue opportunities faster. 

Staff Management 
Schedules, time clocks, and commission tracking sit in one Staff Management workspace, simplifying payroll conversations and ensuring rooms, providers, and support staff are allocated efficiently. 

Client Portal 
Clients log into the Client Portal to book visits, complete forms, review histories, and manage payments from any device, reducing front-desk workload and bottlenecks. 

Inventory Management 
Tracks products and treatment consumables, ties stock usage to services and POS activity, and supports low-inventory alerts so high-demand items stay available. 

Is AestheticsPro Right For You? 

Do you feel like managing HIPAA rules, security settings, and different systems is pulling focus away from your clients? AestheticsPro online EHR software has received recognition for its excellent modern medical spa management. It runs on a HIPAA cloud-compliant platform with PCI DSS-compliant payments, two-factor authentication, and 256-bit encryption to protect PHI and card data. For spa owners, that means one system for charting, scheduling, photos, payments, and basic marketing instead of several disconnected apps, and clearer answers to security or audit questions. 

If you’re exploring AestheticsPro alternatives, it’s helpful to evaluate how its features compare with other medical spa software options.

Still not sure if AestheticsPro is the right choice for you? Contact us at (315) 215-3447 and let our experienced team assist you in making an informed decision. 

AestheticsPro Pricing Plans

Disclaimer: The pricing is subject to change.