iCare

What Is iCare Software?

Overview

iCare Software is a cloud-based solution designed to simplify childcare management tasks. It caters to centers, preschools, camps, and other childcare providers. With its comprehensive features, iCare Software streamlines various aspects of daily operations, including financial management, billing and payments, enrollment and registration, attendance tracking, curriculum planning, and mobile apps. By reducing administrative workloads, iCare Software empowers childcare business owners with enhanced visibility and control.

What Is iCare Software Best For?

iCare Software excels at automating daily tasks. Its robust check-in/attendance tracking feature simplifies taking attendance for compliance purposes. The curriculum planning and journaling tools also enhance parent-teacher communication. Staff can access classroom features through the mobile app, allowing them to stay connected with parents on the go.

iCare Software Pricing

The software offers pricing plans for the following:

  • Center/ Preschool/ Montessori: Starts at $100 per month
  • Drop-In Center: Starts at $100 per month
  • After School Care and Enrichment: Starts at $100 per month
  • FDC Placement Agency: Starts at $250 per month

The software also offers custom pricing plans; contact us to get a tailored iCare pricing quote.

Disclaimer: The pricing is subject to change.

iCare Software Integrations

iCare Software seamlessly integrates with other childcare systems through partnerships for streamlined accounting, payroll, and compliance tracking, such as:

  • ADP
  • QuickBooks
  • FreshBooks
  • Cloudinary/AWS
  • Excel Templates

How Does iCare Software Work?

Here’s a step-by-step guide to navigate the iCare system dashboard after logging in:

  • Explore the different modules within the software, such as patient records, appointments, and billing, to create custom workflows
  • Enter basic setup data like your practice name, address, contacts and schedules
  • Add healthcare providers and staff who will use the system with their username and permissions
  • Start adding new patient records with their demographic and insurance details
  • Setup billing codes and payment methods to configure insurance plans and simplify eligibility checks
  • Book some sample appointments on the calendar to familiarize with the booking process
  • Run basic reports to analyze patient visits, payments or top billing codes
  • Take the system for a test run by entering a mock patient visit with notes, billing and checkout to understand the software's functionalities

Book your free iCare Software demo and learn more about the software's capabilities.

Who Is iCare Software For?

The software caters to small-to-medium-sized office and classroom management organizations. It is mainly used by:

  • Centers And Pre-Schools
  • Drop-In Care
  • Before And After School Care
  • Provider And CCR&R Agencies
  • Montessori Schools
  • Camps

iCare Software Features

The following are some of the more advanced features of the software:

  • Billing And Payments

iCare seamlessly integrates financial and operational aspects of your childcare management. It includes comprehensive features such as accounting, billing, direct deposit, payment processing, subsidy management, copay tracking, voucher billing, and more. With iCare, you can easily track expenses, generate invoices, issue receipts, and maintain detailed financial records. The software offers flexible payment plans, online payment acceptance, and automated monthly statements. It simplifies tuition management by providing various payment options and automating late fee calculations.

  • Check-In Automation

Experience automated and secure check-in: Track attendance for licensing audits, billing accuracy, subsidy reporting, CACFP compliance, and pandemic protocol management. Enjoy the convenience of contactless check-in from any device, ensuring a touch-free experience. Utilize comprehensive attendance reports to streamline billing and staff scheduling. Gain real-time visibility into your classrooms through detailed dashboards.

  • Enrollment Or Registration

Effortlessly enroll children with user-friendly tools for parents and administrators. Take full control of your childcare business, managing enrollment, class capacity, scheduling, staffing, and tuition billing with ease. Streamline the enrollment process using online forms, eliminating unnecessary paperwork. Gain visibility into projected class sizes through waitlists. Stay competitive by customizing tuition rates to meet your center's needs. Enjoy the convenience and efficiency of simplified enrollment and management.

  • Curriculum Planning

Improve communication between parents and teachers with our journaling system, which includes curriculum and lesson plans as well as daily reports. These tools help track activities and monitor children's development based on preloaded state-recommended development standards and guidelines. Teachers can easily document activities and student progress directly from their classrooms. The lesson plans align with state standards for accountability, and journal entries are readily available for parents to view.

  • Record Keeping And Compliance

Streamline the collection of various records, including registration paperwork, immunization shots, medical records, and licensing documents. Ensure privacy by maintaining permissions and consent records. Legal documents can be easily digitally signed for convenience. Stay on top of required training and certifications with automatic reminders, eliminating any lapses. Simplify your record-keeping and compliance processes with our efficient system.

Is iCare Software Right For You?

Are you tired of managing your childcare business using inefficient and outdated methods like spreadsheets and paper forms? iCare Software offers a solution to streamline your operations and improve organization and insight.

iCare Software is a comprehensive childcare management platform that handles various tasks, including enrollment, attendance, billing, communication, and compliance tracking. Whether you need assistance with finances, team productivity, or meeting regulatory standards, iCare's feature-rich solution is designed to simplify your processes and free up more time for what truly matters - the children. Its flexibility allows for customization to suit any childcare setting, from centers to camps.

Still not sure if it's the right choice for you? Contact us at (315) 215-3447 and let our experienced team assist you in making an informed decision.

iCare Software Pricing Plans

  • Center/Preschool/ Montessori
  • Drop-In Center
  • After School Care and Enrichment
  • FDC Placement Agency
Starting from
$
100 / month
Starting from
$
100 / month
Starting from
$
100 / month
Starting from
$
250 / month
What’s included
(Center/ Preschool/ Montessori features)
What’s included
(Drop-In Center features)
What’s included
(After School Care and Enrichment features)
What’s included
(FDC Placement Agency features)
  • Childcare Center Management Tools
  • Family and Staff Database
  • Multi-site Management
  • Recordkeeping Automation
  • Report Center
  • Custom Reports
  • Reporting Tools
  • User-Defined Fields, Forms and Electronic Documents
  • User Role Management
  • Touchless Check-In App
  • Lobby App
  • Signature & Photo Authentication
  • Daycare Door Security System
  • Lobby Questions
  • Rooms and Programs
  • Programs/Classes Manager
  • Childcare Center Management Tools
  • Family and Staff Database
  • Multi-site Management
  • Recordkeeping Automation
  • Report Center
  • Custom Reports
  • Reporting Tools
  • User-Defined Fields, Forms and Electronic Documents
  • User Role Management
  • Touchless Check-In App
  • Lobby App
  • Signature & Photo Authentication
  • Daycare Door Security System
  • Lobby Questions
  • Rooms and Programs
  • Programs/Classes Manager
  • Childcare Center Management Tools
  • Family and Staff Database
  • Multi-site Management
  • Recordkeeping Automation
  • Report Center
  • Custom Reports
  • Reporting Tools
  • User-Defined Fields, Forms and Electronic Documents
  • User Role Management
  • Touchless Check-In App
  • Lobby App
  • Signature & Photo Authentication
  • Daycare Door Security System
  • Lobby Questions
  • Rooms and Programs
  • Programs/Classes Manager
  • Childcare Center Management Tools
  • Family and Staff Database
  • Multi-site Management
  • Recordkeeping Automation
  • Report Center
  • Custom Reports
  • Reporting Tools
  • User-Defined Fields, Forms and Electronic Documents
  • User Role Management
  • Touchless Check-In App
  • Lobby App
  • Signature & Photo Authentication
  • Daycare Door Security System
  • Lobby Questions
  • Rooms and Programs
  • Programs/Classes Manager

Disclaimer: The pricing is subject to change.

PROS

CONS

  • Streamlines administrative tasks and record-keeping 
  • Initial setup and implementation may require time and training 
  • Improves communication between parents, teachers, and administrators 
  • Potential learning curve for users unfamiliar with the software, according to iCare reviews 
  • Simplifies enrollment and registration processes 
  • Offers features for curriculum planning and tracking student development 
  • Provides financial management tools for billing and payment processing 

iCare Features

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Appointment Management/Scheduling

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E-prescriptions

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Patient Portal

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Compliance Tracking

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Customizable Forms/Reports

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Document Management

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Lab Integration

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Online Payments

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Immunization And Allergy Tracking

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Mobile App

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Telemedicine

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Order Management

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Reporting And Analytics

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Billing And Invoicing

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Insurance Eligibility Verification

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Claims Management

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Inventory Management

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Referral Management

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Alerts/Notifications

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Patient Demographics

Today's most popular FAQs

Does iCare Software have an app?

Yes, iCare Software has a mobile app that allows contactless check-in/out, real-time chat and access to journal notes on the go.

Does iCare Software support mobile devices?

Yes, iCare Software supports mobile devices through their mobile apps for both parents and teachers.

How much does iCare Software cost?

iCare Software price is customized based on the size of the childcare center and the features needed. They offer both monthly and annual subscription plans. The pricing structure is as follows: Center/ Preschool/ Montessori- Starting from $100/month, Drop-In Center-Starting from $100/month, After School Care and Enrichment- Starting from $100/month, and FDC Placement Agency-Starting from $250/month.

Is iCare Software free?

No, iCare system Software is not free but offers a unified electronic health record system at rates competitive with other leading health systems, with the additional benefits of a single platform.

What languages does iCare Software support?

iCare Software supports a user interface in English and offers value for money for being affordable compared to major EHR systems.

What level of support does iCare Software offer?

Team iCare provides excellent support services through phone, email, chat and videos. They also offer very good online documentation.

Who are the typical users of iCare Software?

The typical users of iCare Software are administrators, teachers, parents and healthcare providers at childcare centers.

iCare Pricing

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Small Organization

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Within Budget

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Medium Organization

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Within Budget

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Large Organization

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Within Budget

iCare reviews

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