MediLinks EMR

What Is MediLinks? 

MediLinks, now known as WellSky Rehabilitation, is a cloud-based system for inpatient and outpatient rehabilitation providers. It automates rehabilitation workflows and works well for medium-sized practices. Patients and providers can use it to look up lab results, medical histories, prescriptions, and family history. If a patient shows up in an emergency and has never been seen there before, a provider can still pull up their history on the spot. Past visits and prior treatments give the provider something to work with instead of starting blank. 

The system also has reporting and charting tools, drag-and-drop scheduling, and features for patient engagement. The reporting updates in real time, which means the numbers staff are looking at reflect what is happening right now. That can make it easier for management to act on accurate information when it matters. 

What Is MediLinks Best For?

MediLinks is best known for its scheduling tools. It focuses on the three-hour rule, the requirement that patients get a set amount of therapy each day. The system builds session schedules around patient needs, staff and room availability, and how many treatment hours are still owed. That fits facilities that currently track these hours manually, or use separate calendars for therapists, rooms, and treatment time. 

How Much Does MediLinks Cost? 

MediLinks pricing is estimated to fall between $950 and $3000/user/month. This estimate comes from comparing similar inpatient rehabilitation EHR and practice management systems. What a specific organization pays will depend on factors like the number of licensed users, which modules are included, how complex the deployment is, and what integration or implementation support is needed. 

In addition to the base subscription costs, organizations should account for the following potential expenses: 

• Implementation: Usually priced between $5,000–$50,000+ (one-time), and covers system setup, facility configuration, and changes to IRF-specific EHR workflows so they match how the organization actually operates 
• Data Migration: Commonly priced in the range of $3,000–$25,000 (one-time), with the price depending on how much patient record data, IRF-PAI history, and billing information has to move over from the old system 
• Training And Onboarding: Typically falls around $2,000–$15,000 (one-time) for training clinicians, therapists, and administrative staff on the rehabilitation-specific workflows in the new system 
• Integrations: Often comes in between $2,000–$20,000 (one-time), with the price scaling based on how many outside systems need to connect 
• Customization And Configuration: Generally set between $3,000–$20,000+ (one-time), depending on how closely the system needs to match compliance documentation templates, the three-hour rule scheduling requirement, and state-specific regulations 

For accurate pricing based on your organization’s needs, it’s recommended to request a custom MediLinks price estimate. 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary. 

MediLinks Integrations 

The software supports integration with platforms such as: 

• eRehabData 
• UDSMR 

How Does MediLinks Work? 

Log in to your MediLinks software account then follow the steps below to use its features: 

• Update patient medical records and note details clinicians need for review 
• Build rehabilitation care plans and track when each one is due for review, approval, or changes 
• Schedule therapy sessions around patient and staff availability, and track three-hour-rule requirements 
• Record charges for care given and check the billing information on each patient account 
• Track therapy minutes to document care and stay compliant with CMS requirements 
• Send and receive data with hospital EHRs and other connected systems through the Interface Engine 
• Pull data from dashboards, operations, finance, and rehabilitation outcomes to build reports 

You can also schedule a free MediLinks demo to explore its full functionalities. 

Who Is MediLinks For? 

MediLinks is suitable for healthcare and rehabilitation professionals, including: 

• Rehabilitation clinicians 
• Physical therapists 
• Occupational therapists 
• Nurses 
• Physicians 
• Rehabilitation administrators 

MediLinks Use Cases 

Based on our analysis of user reviews and MediLinks’s current capabilities, we have identified key scenarios where this software is a good fit for rehabilitation providers: 

1. Inpatient Rehab Facilities Managing Preadmission And Referral Intake 

Hospitals and other referral sources send a constant stream of rehab candidates to inpatient facilities. Someone has to screen each one, verify insurance, and get physician sign-off before a bed opens up. Nurse liaisons could use MediLinks to track these cases and get mobile notifications when a physician screening is due. Less time gets lost between the referral landing and the patient actually being admitted. 

2. Rehab Providers Maintaining CMS And Regulatory Documentation Standards 

Inpatient rehab facilities must meet IRF PAI requirements and undergo periodic reviews from CMS and the Joint Commission. MediLinks gives compliance staff a way to standardize documentation across therapists and shifts. Preconfigured templates reduce the variability that often shows up during audits, which matters most for facilities under frequent regulatory review. 

3. Multi-Site Rehab Organizations Coordinating Staffing And Caseload Planning 

Balancing therapist workloads gets harder as a rehab organization grows across multiple units or service lines, especially when staffing decisions are made on instinct rather than data. WellSky Rehabilitation's caseload tools let administrators forecast average length of stay and adjust staffing to avoid overutilization or underutilization. Directors overseeing several settings get a clearer read on where people are needed. 

4. Facilities Managing Revenue Cycle And Billing Internally 

MediLinks captures charges as clinicians chart and flags errors before claims go out. This addresses a common problem for providers managing billing without outside help. When documentation and charges are reconciled after the fact rather than as care is delivered, the gap between clinical notes and submissions tends to produce denials, a risk that in-house billing teams are typically the ones accountable for catching. 

5. Organizations Supporting Remote And Mobile Clinical Teams 

Clinicians who move between units or treat patients across multiple locations often struggle to update records or reach the rest of the care team without returning to a desktop. The WellSky Mobile Module lets them review patient status and document care from wherever they happen to be working, which fits organizations whose staff move between locations throughout the day. 

MediLinks User Sentiment 

Is MediLinks Right For You? 

If you are an inpatient or outpatient rehabilitation provider handling scheduling, documentation, and compliance manually, MediLinks could be worth considering. It sends mobile alerts for physician preadmission screening, so care teams can act sooner and stay on the same page. WellSky has built these workflow tools for more than 25 years and supports over 2.3 million patients a year. The platform tracks CMS guidelines and organizes IRF compliance documentation, which can make regulatory reporting less of a hassle. 

WellSky is also part of the Trusted Exchange Framework and Common Agreement (TEFCA), the national framework for sharing health records, through its partnership with Kno2, which serves as its Qualified Health Information Network (QHIN). 

Still unsure about MediLinks? Connect with us at (315) 215-3447 for further guidance. 

MediLinks Features 

WellSky’s Customer Relationship Module (CRM) 

The Customer Relationship Module keeps track of referral sources, preadmission assessments, and insurance verification. It also logs how referrals convert and record activity through the admission process. Teams can pull this up to check on referral relationships or build marketing plans around what the data shows. 

WellSky’s Revenue Cycle Management (RCM) Module 

Revenue work, from preadmission through final remittance, goes through Revenue Cycle Management. This is where patient payments get captured, tracked, and collected, and where part of the routine administrative and clinical revenue tasks get handled automatically. 

WellSky Mobile Module 

Out in the field, staff use the Mobile Module to check patient records and get in touch with the rest of the team from a phone or tablet. Records can be updated on the spot, and anyone else logged into the system sees the change right away. 

WellSky’s Pharmacy And E-Prescribing Modules 

Pharmacy staff get their own set of tools in the Pharmacy and e-Prescribing Modules, built to work alongside the rest of the rehabilitation platform. They cover dispensing and billing for inpatient, outpatient, institutional, and retail pharmacy settings, all from within the same system used for the rest of a patient's care. 

WellSky’s Insight Reporting And Analytics Module 

When it's time to look at operations, the Insight Reporting and Analytics Module pulls data down to the field level. Users pick the criteria that matter to them and build reports around those specific fields instead of working from a fixed template. 

WellSky Financial Module 

Financial activity across departments and facilities sits in the WellSky Financial Module. It covers enterprise-wide reporting, departmental budgets, materials management, and facilities management, and it takes over some of the routine business functions so financial records don't end up scattered across different places.