MediSYS Software

What is MediSYS Software?

MediSYS EHR is a software company that provides electronic health record (EHR) and practice management solutions for healthcare providers. The software combines clinical documentation, scheduling, billing, and revenue cycle management in one place, facilitating day-to-day workflows. For example, it enables charges recorded during a patient encounter to flow directly into the claims process, which could help lower duplicate data entry. 

Practices that prefer to outsource billing can use MediSYS' revenue cycle services. This can help them hand over in-house billing responsibilities to an outsourced service that charges them based on collections. 

The software is available as either a hosted ASP solution or an on-premises server installation. This allows practices to choose the deployment model that suits their budget, IT setup, and operational requirements. 

What Is MediSYS EHR Best For? 

One of MediSYS EHR's most distinguished features is PatienTXT which lets medical practices communicate with patients by text for appointment reminders and payment collection. It allows front-desk staff to send messages to individual patients or an entire appointment block directly from the scheduling interface. The feature also supports payment links through text, enabling patients to make payments without logging into a portal. Once a payment is made, it is posted to the patient's account automatically, reducing the need for manual reconciliation. 

How Much Does MediSYS Software Cost? 

MediSYS pricing starts at approximately $350-$600/user/month. The vendor offers custom, quote-based pricing, tailored to each healthcare organization’s provider count, specialty mix, deployment model, and the solution packages.

Organizations evaluating MediSYS should also account for the following estimated additional costs:

• Data Migration: $3,000-$20,000 
• Custom Interfaces For Labs, Hospitals, Hies, Imaging, And Pharmacies: $2,000-$10,000/interface 
• Third-party Interoperability Services: $1,000-$8,000+
• Custom Workflow Configuration: $2,000-$15,000 for specialty templates, forms, automation, or reporting 
• Additional On-site Training After Go-live: $800-$2,000/day 
• Software Support And Maintenance: 15%-20% of annual software value 
• Hosting (If Vendor-Hosted): $200-$1,000/month 
• Hardware And Infrastructure: $5,000-$50,000+
• Consulting And Optimization: $75-$150/hour 

Reach out to us for a personalized MediSYS pricing quote matched to your organization’s requirements. 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary. 

MediSYS Software Integrations 

MediSYS software integrates with the following EHR software: 

• Acumen 
• Athenahealth EMR 
• AllScripts EHR 
• Epic software 
• EClinicalWorks 
• NextGen 
• Quest Diagnostics 
• Surescripts 

How Does MediSYS EHR Work? 

Here is how users can log into the platform and complete a typical clinic workflow: 

• Sign in using the credentials provided by your MediSYS implementation representative through either the hosted client portal or an on-premises installation 
• Configure provider preferences, specialty-specific workflows, and role-based permissions so each staff member only accesses the screens and tools relevant to their role 
• Organize the appointment schedule with color coding for providers, appointment types, and eligibility status. You can also run batch eligibility checks for the day's appointments to verify insurance coverage and review copays before patients arrive 
• Send appointment reminders, check-in links, and payment requests through PatienTXT. Patient payments made through the link will be recorded automatically in the appropriate account 
• Document the patient encounter using no-click documentation, smart assessments, or voice-to-text tools. You can also add patient questionnaire responses submitted through the portal to the visit note 
• Prescribe medications through the e-prescribing module, where the integrated PDMP helps clinicians review active medications before sending a prescription 
• Submit claims after charges flow from the patient encounter. Built-in claim edits and scrubbing help identify errors before claims are sent to the payer 
• Monitor claim status, remittance exceptions, and insurance aging through dashboards that help staff focus on claims requiring follow-up 
• Review collections and financial performance from the administrative dashboard, including accounts receivable (AR), collections, and Relative Value Unit (RVU) reporting 

You can also schedule a free MediSYS demo to see how these workflows operate in a clinical setting. 

Who Is MediSYS Software For? 

The software is designed to be customizable and scalable, making it suitable for practices of different sizes. It is used across nearly 100 specialties, including: 

• Cardiology 
• Endocrinology 
• Behavioral health 
• Dermatology 
• Pain management 
• Pathology 
• OBGYN 
• Orthopedics 
• Psychiatry 
• Radiology 
• Neurology 
• Urgent care 
• Pediatrics 

MediSYS Use Cases 

Based on our analysis of user reviews and MediSYS’s current capabilities, we’ve identified key scenarios where this software is a good fit for medical practices: 

Alabama And Florida Panhandle Practices With Heavy Blue Cross Blue Shield (BCBS) And Medicaid Volume 

The platform’s payer-specific capabilities may be relevant to practices in Alabama and the Florida Panhandle. Its practice management system supports direct connectivity with BCBS of Alabama for corrected claims, claim e-attachments, and A1c results submitted for HEDIS, along with tertiary claim routing to Alabama Medicaid. The regional focus also extends to clinical data exchange, with hospital interfaces across more than 30 Alabama and Florida Panhandle facilities and connections to the Alabama One Health Record HIE and Alabama Department of Public Health immunization system. For practices that work heavily with these payers and regional health systems, these connections can reduce the amount of payer and hospital-specific work handled outside the EHR. 

Pediatric Clinics Managing VFC Inventory And Family Accounts 

Pediatric practices could find the software’s specialty-specific tools useful. It includes Vaccines for Children program calculations and weight-based dosing. It also supports responsible-party billing, allowing multiple family members to be grouped under one account for statements, collection notices, and payments. In addition, the family portal gives a parent or guardian access to records for several children through one account. This makes the software particularly valuable to pediatric practices managing multi-patient family accounts. 

Urgent Care Centers Managing Unpredictable Walk-In Volume 

MediSYS' scheduling and patient engagement tools may be helpful for urgent care practices where appointment availability and patient flow can change throughout the day. The system supports batch eligibility checks and displays eligibility status on the color-coded schedule, giving staff a view of coverage before patients arrive. It also allows staff to send messages to groups of scheduled patients from the scheduling interface, while provider availability notifications and remote waiting room alerts support changes to the day's schedule. Virtual check-in adds another option for collecting insurance information, reviewing copays, and taking payments before the patient reaches the front desk.

New Practices Needing Credentialing And Billing To Begin Together 

The system can be a good fit for practices that are setting up their clinical, billing, and credentialing processes at the same time. Its credentialing services cover Medicare, Medicaid (enrollment for one state), Council for Affordable Quality Healthcare (CAQH), National Provider Identifier (NPI) applications, and commercial payer enrollment packages. Its implementation services include project management, Electronic Data Interchange (EDI) coordination, installation, training, and on-site support. This combination gives a new practice the option to coordinate system setup, staff training, and payer enrollment through the same vendor rather than arranging each part separately. 

MediSYS User Sentiments 

MediSYS Features 

The platform offers the following core features: 

WebChart EHR 

WebChart EHR lets providers document patient encounters, manage clinical records, and handle related tasks within the same system. It supports smart assessments, mobile-friendly documentation, automatic population of portal and kiosk questionnaire responses, barcoded documents, and note routing to referring providers. The EHR also includes native telehealth, inbox auto-delegation, financial-history access to encounters, and specialty-specific tools such as weight-based dosing and ACOG support. These functions assist practices in managing clinical documentation and related tasks within the same workflow. 

WebChart Telehealth 

MediSYS lets providers conduct virtual visits through WebChart Telehealth, which is available as a standalone or built-in option. It allows patients to join appointments through a text or email invitation without installing additional software, while the built-in web portal collects forms and written consent before the visit. The tool is also available for WebChart EHR users and is HIPAA compliant. This gives practices flexibility in how they adopt virtual care. 

Patient Engagement 

This module includes patient text messaging, appointment reminders, online and text payments, patient portal tools, referral tracking, and care coordination workflows. The patient registration portal lets patients complete HIPAA forms, demographic details, billing information, and health history online, with responses available in the patient record. It also supports consent renewal tracking, diagnosis-based recalls, annual wellness visit reminders, referral management, and chronic care management. These tools let practices manage routine patient communication, registration, and follow-up within the same system. 

Medical Billing And Revenue Services 

This supports electronic claims submission, pre-transmission edits, claim scrubbing, claim status tracking, electronic remittances, patient receivables, and automated collection workflows. It allows claims to move through primary, secondary, and tertiary payer workflows. It also lets staff apply client-defined rules to process remittances by claim adjustment reason code. Additionally, the system supports Alabama-specific functions such as corrected claims and e-attachments for BCBS of Alabama. This lets billing teams manage more of the claim and payment cycle from one workflow. 

Reporting And Analytics 

The platform provides predefined and flexible reports that can be exported in CSV or PDF formats. It also includes pivot data-visibility tools and work screens for reviewing claims status, audit trails, remittance exceptions, and insurance aging. The administrative dashboard also shows metrics such as collection percentage, days in AR, AR totals, and RVU reporting. This gives practice administrators a way to review financial and operational data and move from a summary figure to the related work when needed. 

Clinical Documentation 

The software allows documentation to be completed using several methods instead of a single template, including no-click documentation, smart assessments, voice-to-text, and a mobile-friendly one-page note with jump buttons. Home and chart summary views are also customizable, allowing specialties such as cardiology and pediatrics to display the information most relevant to their clinical work. 

Moreover, responses from patient portal questionnaires populate the visit record automatically, while bubble forms transfer structured data into office notes without requiring separate transcription. Barcode-enabled document management files scanned paperwork into the correct patient chart, reducing manual filing. In addition, the platform uses AI to surface frequently used entries, giving providers relatively quicker access to commonly selected options. 

eRX And Embedded PDMP

This feature lets providers review controlled-substance history within the encounter and pull active medications into the patient's record for reconciliation. It also provides formulary information, AI-supported e-prescribing, weight-based dosing, automatic reminders, and a "No Fill" warning. The EHR supports Surescripts ePrescribe connectivity and includes Electronic Prescriptions for Controlled Substances (EPCS) certification through Drummond Group. These functions keep medication review, prescribing, and related checks within the same clinical workflow. 

Is MediSYS Software Right For You? 

MediSYS may be worth considering if your practice needs EHR, practice management, and revenue cycle functions in one system. WebChart EHR version 8.4 is certified under the Drummond Group's ONC-ACB program, including the 2015 Cures Update, and is EPCS certified. It also provides tools for MIPS reporting, Medicaid Promoting Interoperability, chronic care management, and immunization registry reporting.

In addition, the system connects with laboratories, hospitals, e-prescribing networks, immunization registries, and in-house diagnostic systems. It also supports regional healthcare connectivity through hospital interfaces across multiple facilities in Alabama and the Florida Panhandle. It connects with the Alabama One Health Record HIE Network, allowing providers to exchange patient information with appropriate consent. Practices that want to retain their existing practice management system can also connect the platform through HL7 interfaces. 

For practices planning future growth, its hosted deployment also includes encrypted data transmission, redundant storage, and off-site backups. 

Still unsure whether MediSYS fits your practice? Check out MediSYS reviews or call us at (315) 215-3447, and we will help you weigh it against your requirements.