Office Practicum

What Is Office Practicum?

Office Practicum (OP) by Connexin Software is a cloud-based EHR and practice management platform. It structures clinical documentation and patient records around pediatric care, including family-based workflows that support children within a household, guarantor management, and intricate caregiver relationships. Its capabilities include age-based visit templates, immunization management, growth tracking, development screening, and pediatric-specific clinical decision support. 

The system also offers related practice management services, including billing, credentialing, enrolment, and practice marketing. For practices already looking to outsource these functions, this could potentially lower the number of vendor relationships they need to manage. 

What Is Office Practicum Best For?

It stands out for its vaccine management through VacLogic+. It uses a patient’s immunization history to identify upcoming and catch-up doses based on American Academy of Pediatrics (AAP) guidelines. This gives staff a clearer view of what a child is due for and can help lower the need to check multiple records manually. 

Furthermore, as vaccines are administered, VacLogic+ updates dose and lot information for private and Vaccines for Children (VFC) inventory. This lets staff maintain up-to-date inventory records within the vaccine administration workflow instead of managing them separately. For practices participating in the VFC program, this can also make it easier to track vaccine use against program requirements. 

How Much Does Office Practicum Cost? 

Office Practicum costs $350 per provider per month. The final cost is based on the size of your practice and its specific requirements, with the following additional estimated costs: 

• Implementation And System Customization: $2,000–$5,000 
• Data Migration: $1,500–$5,000 
• Staff Training: $1,000–$3,000 
• Interface Setup: $500–$2,500/interface 
• Custom Configuration And Workflows: $500–$2,500 
• Third-Party Integrations: $500–$3,000+/integration 

Contact us to request a personalized Office Practicum pricing quote tailored specifically to your practice. 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary. 

Office Practicum Integrations 

The system integrates with the following third-party platforms and networks: 

• CHADIS
• Carequality
• VaxCare
• Availity
• InstaMed
• Waystar

It also links with various state IIS (Immunization Information Systems), HIEs (Health Information Exchanges), medical devices, lab systems, and pharmacy networks. 

How Does Office Practicum Work?

Here’s how you can start using the software after its successful installation:

• Log in to Office Practicum using your credentials
• Configure practice settings, user roles, fee schedules, and visit templates to align with your workflows
• Import patient demographics, immunization histories, growth measurements, and family relationships from your previous system
• Connect Office Practicum with your state immunization registry, laboratory partners, and billing clearinghouse so results and records can flow into patient charts without manual entry 
• Manage the daily schedule and check-in queue from the front desk while keeping family and guarantor records connected across siblings in the same household 
• Document visits using pediatric templates aligned with AAP Bright Futures guidelines and record growth measurements and vital signs directly in the patient chart 
• Record vaccines through VacLogic+, which captures lot numbers and doses while updating private and VFC inventory as vaccines are administered 
• Review claims with the integrated claim scrubber before submission
• Use built-in reports to track denials and reimbursement performance after submission 
• Run patient recalls based on vaccine status or well-visit schedules so your staff can identify overdue patients and follow up with families 

Schedule a free Office Practicum demo that takes you through these steps in more detail.

Who Is Office Practicum For?

Office Practicum EHR is designed for pediatric practices of different sizes, from solo pediatricians to multi-location facilities. It is commonly used across the following specialties: 

• Pediatric primary care 
• Adolescent/teen healthcare 
• Pediatric and adolescent behavioral health 

Office Practicum Use Cases 

Based on our review of user feedback and the system’s existing capabilities, we have identified relevant scenarios where this software is a good fit: 

1. Pediatric Practices Running Dual Private And VFC Vaccine Inventories 

The software is a good fit for practices managing both private and VFC vaccine stock. Its vaccine workflow updates inventory as staff record administered doses, keeping private and VFC quantities connected to the administration record. This allows staff to track vaccine use within the same workflow rather than keeping a separate inventory record. For practices administering many immunizations, this can make daily reconciliation easier and give managers a clearer view of available stock. 

2. Practices Pursuing PCMH Recognition 

The platform’s Patient-Centered Medical Home (PCMH) reporting capabilities are useful for practices that are working toward medical home recognition. The software is pre-validated by the National Committee for Quality Assurance (NCQA) for auto-credit toward PCMH scoring and includes built-in PCMH reporting. This gives practices a way to manage related reporting within the EHR rather than treating it as a separate administrative process.

3. Practices Facing Seasonal School, Sport, And Camp Form Volume 

Practices serving patients across different school districts or states may find the Office Practicum’s school, sport, and camp forms helpful. These forms are a recurring part of pediatric workflows, particularly before the new school year or sports seasons. The platform lets staff populate state and national forms using information already stored in the patient chart. It also allows practices to send completed forms through the patient portal for families to retrieve. 

4. Practices With Flat Visit Volume or Incomplete Vaccine Series

The software lets staff create recall lists based on vaccine due status, the AAP well-visit schedule, or prescribed medication. This gives practices a structured way to identify patients who need follow-up and assign outreach rather than relying on ad hoc reminders. For practices monitoring visit volume or immunization-related quality measures, these recall criteria can also help connect outreach activity with specific care gaps. 

Office Practicum User Sentiment 

Office Practicum Features

The software offers the following key features: 

Pediatric EHR 

The core clinical system includes more than 200 age- and symptom-specific templates based on Bright Futures protocols. It also includes AAP questionnaires, more than 30 pediatric surveys, patient education content, and developmental milestone tracking. The templates can be used by providers for well and sick visits, and they can also be adjusted to fit their practice’s workflow. This helps reduce the amount of time spent building notes from scratch while keeping relevant pediatric information within the patient record. 

Opie AI 

Opie AI is a pediatric-focused AI scribe that captures conversations between providers, patients, and parents during the visit and turns them into a structured note for review. It has the capability to process multilingual conversations into a single note and suggest E&M and ICD-10 codes that providers can accept or reject. The tool also allows providers to adjust note length through Magic Edit and use custom dot phrases. Every generated note can be reviewed and approved by the provider before it is added to the patient record. For practices, this could lower the amount of documentation that needs to be completed after the patient has left and give providers editable coding suggestions when a visit covers multiple concerns. 

OP Mental Health Monitor 

This feature combines behavioral health survey results, including PHQ-9 and GAD-7 scores, into a single dashboard. It tracks changes over time, displays patient trends, and flags patients identified as high risk. The dashboard also groups patients with behavioral health concerns and tracks referrals through completion. This gives care teams a way to review changes between visits and follow referral progress without relying on separate tracking methods. 

In-House Pediatric Billing And Clearinghouses 

Office Practicum generates electronic superbill charges as providers document visits, allowing charges to flow from the clinical note without a separate entry. Its Rules Engine uses action-and-trigger rules to apply claim edits before and after adjudication. In addition, it lets billing staff manage patient balances by financial guarantor through combined family statements and the Patient Collections module, giving them a single view of what each family owes.

The software also supports claim submission and processing by connecting with Availity, InstaMed, and Waystar to support submission and processing. Acknowledgment reports show whether claims were accepted or rejected, while electronic remittances link payments to the related claims for posting. Together, these workflows let billing teams track charges from the patient visit through claim submission and payment within the same revenue cycle process. 

Pediatric Growth Charts And Vitals 

Office Practicum evaluates vital signs against Harriet Lane guidelines rather than adult reference ranges. It also includes AAP-recommended WHO and CDC hybrid growth charts, along with specialty curves for conditions such as Down syndrome and premature infants. When users enter gestational age, the system can adjust growth charts and developmental milestones for prematurity. It calculates BMI using age and sex norms and flags abnormal values, while blood pressure is assessed against the 2017 AAP hypertension guidelines. For pediatric clinicians, these tools keep growth and vital measurements within the same workflow and reduce the need to calculate pediatric reference values separately. 

Teen Privacy And Adolescent Family Support 

The software lets practices configure privacy controls for adolescent information based on applicable state requirements. It enables users to apply restrictions to areas such as medications, lab results, messages, and visit documentation. The system also provides five levels of staff access, allowing practices to control who can view different parts of the patient record. Records marked with the most restrictive setting do not appear on the patient portal. For pediatric practices managing adolescent care, these controls help separate sensitive information from information that can be shared with parents or caregivers. 

Supplementary Features

In addition to its core features, Office Practicum includes several other capabilities that support clinical, financial, and administrative workflows. 

Behavioral Health Templates 

These templates cover behavioral health documentation mapped to DSM-5. The system also offers separate templates for conditions such as anxiety and depression that providers can modify to suit their documentation approach. 

OP Patient Portal 

It allows families to access immunization records, growth charts, allergies, medications, and visit notes. The portal also lets parents request refills, submit school or camp form requests, and schedule selected visits through the portal. 

Integrated Patient Payments 

The InstaMed integration supports payment processing, real-time eligibility checks, guarantor cards on file, payment plans, and payment activity tracking within the financial workflow. 

Patient Recalls 

The system allows staff to create recall lists based on vaccine due status, the AAP well-visit schedule, or prescribed medication to identify patients who need follow-up. 

Automated School, Sport, And Camp Forms 

OP can populate 200+ state and national forms using information from the patient chart, with completed forms available for printing or delivery through the patient portal. 

Family Structure Management 

The platform lets staff record relationships involving blended families, adoption, divorce, and alternative caregivers within the family record. This keeps relevant family information connected to the patient. 

Patient Messaging 

The feature helps staff send one-off updates, appointment reminders, and care-due messages. Pre-visit check-in lets families update information, upload insurance cards, complete forms, and make payments before an appointment.

Is Office Practicum Right For You?

The platform is suitable for pediatric organizations that expect to add providers or locations over time. It provides clinical, operational, and reporting capabilities across different practice sizes, allowing a growing practice to continue using the same system as its needs change. Its cloud-based setup also means expansion does not require additional local servers or installations.

Office Practicum holds Drummond certification and ONC Health IT certification. Its payment processing uses InstaMed's PCI Level One and HITRUST-certified infrastructure, with PCI-validated P2PE and tokenization. Opie AI encrypts patient data in transit and at rest and includes authentication controls and audit trails that support HIPAA requirements. 

In addition, the software supports APIs, Carequality participation, HIE connections, and HIPAA-compliant eFax within the system. Furthermore, its integration with Kno2 (a federally designated Qualified Health Information Network under TEFCA) enables patient information exchange with health systems and providers nationwide. The platform also supports secure messaging with external providers and direct connections to in-house lab devices.

Still not sure if it's the right choice for you? Read Office Practicum reviews or contact us at (315) 215-3447, and we will assist you in making an informed decision.