Patient Intake EMR Software

athenahealth EHR Software

What Is Athena EMR?   Overview   Athena EMR is a cloud-based Electronic Medical Record (EMR) software that streamlines the workflows of medical practices and improves patient care. It is known f.. Read more

157 Reviews

eClinicalWorks EMR Software

What Is eClinicalWorks EMR?  Overview eClinicalWorks EMR is a cloud-based practice management solution. It helps healthcare providers streamline their workflows and improve patient care. The sof.. Read more

148 Reviews

Amazing Charts EHR Software

Amazing Charts EMR is a leading provider of electronic medical record (EMR) solutions. It offers easy scheduling, coding, e-prescribing, interoffice messaging, charting, and other capabilities. Furthe.. Read more

85 Reviews

ChartLogic EMR Software

ChartLogic is a modern EMR solution that facilitates clinical operations and ensures paperless workflows for doctors. Users can either go for the standalone EMR solution or the one featuring integrati.. Read more

71 Reviews

ModMed EHR Software

What is ModMed Software?  Overview  ModMed EHR software, or Modernizing Medicine, is a solution for seamlessly digitalizing healthcare practices. The software is a specialty-specific electronic .. Read more

52 Reviews

InSync EHR, PM & RCM Software

What Is InSync EHR?  Overview InSync EHR is a cloud-based solution for healthcare practices of various kinds - especially primary care facilities, pediatric centers, physical/speech therapy clin.. Read more

37 Reviews

Netsmart EHR Software

What Is Netsmart EHR?   Overview  Netsmart EHR is a cloud-based software that streamlines clinical workflows for medical facilities. It digitizes patient care, including documentation, schedulin.. Read more

36 Reviews

Compulink Healthcare EHR System

What is Compulink Healthcare Solutions?  Overview  Compulink Healthcare Solutions is a cloud-based solution specializing in offering electronic health records (EHR) and practice management solut.. Read more

36 Reviews

Medics EHR & PM Software By Advanced Data Systems Corporations

ADSC was established in 1977 and is one of the oldest medical services IT organizations in the United States. The vendor offers three solutions, Medics electronic health records, Medics practice manag.. Read more

32 Reviews


What Is 10to8?  Overview  10to8 is a powerful scheduling software designed to streamline appointment booking and management processes for healthcare providers. The platform offers a range of fea.. Read more

30 Reviews

MediLinks EMR Software

MediLinks is now known as WellSky Rehabilitation. It is a cloud-based patient management system that not only helps healthcare professionals but the community as well. It is suitable for medium-sized .. Read more

29 Reviews

Ankhos Oncology EHR Software

Ankhos is an Oncology Electronic Medical Records software. It is a highly flexible ONC certified digital medical registry. Ankhos Oncology EMR system enables users to easily and quickly manage all pat.. Read more

25 Reviews

Acumen EHR

What is Acumen EHR? Overview Acumen EHR is a cloud-based electronic medical records (EMR) platform that helps improve patient outcomes. It is designed explicitly for nephrology practices, provid.. Read more

21 Reviews

AccuPoint EMR Software

What Is AccuPoint?  Overview  AccuPoint is a cloud-based electronic medical records (EMR) and practice management solution designed specifically for ABA therapy practices. With AccuPoint, ABA th.. Read more

20 Reviews

TheraNest Mental Health Software

What Is TheraNest?  Overview  TheraNest is a practice management software designed to streamline operations for mental health professionals, such as therapists, psychologists, social workers, an.. Read more

18 Reviews

GE Healthcare EHR Software

GE Healthcare offers Electronic Health Record solutions that can be customized according to the practices' requirements. It is suitable for all sizes of practices. Their healthcare solutions consist o.. Read more

18 Reviews

WRS Health EHR Software

What is WRS Health Software?  Overview  WRS Health is a cloud-based EHR and practice management software used to manage patient information, track patient care, and communicate with other health.. Read more

17 Reviews

Credible EHR

What Is Credible EHR? Overview Credible EHR is a cloud-based software for behavioral health and human services. With its user-friendly interface and customizable features, the tool enables agenc.. Read more

15 Reviews

Caremerge EHR Software

Caremerge Senior Living EHR and Engagement Solutions is a cloud-based Electronic Medical Records (EMR) software that offers senior-care and long-term care software solutions. Chronic Care Management, .. Read more

15 Reviews

OncoEMR Software

OncoEMR is a web-based electronic medical record (EMR) designed specifically for oncology practices. It’s a complete EMR solution that includes all the features you need to manage your patient care, i.. Read more

14 Reviews

Buyers Guide

Last updated: October 03, 2023

Healthcare organizations have a lot of pressure to provide a great patient experience, increase efficiency, navigate challenges, and enhance quality. Patient intake EMR software is the perfect tool for any medical practice to drive success across all areas by eliminating redundant processes, offering a customer-focused experience, and boosting profitability.

Here’s what we’ll be discussing in this buyer’s guide:

What is a Patient Intake EMR Software?
Patient Intake EMR Software Features
Choosing a Patient Intake EMR Vendor
Patient Intake EMR Software Benefits

What is a Patient Intake EMR Software?

No one wants to be kept waiting before their appointment or lab tests, etc. Practices that normalize a long waiting period negatively affect their patient experience with the treatment. This is where your Patient Intake Software comes in handy. It allows medical practices to reduce their wait times and improve patient satisfaction.

The main purpose of patient intake software is to allow patients to complete their check-in process online in the comfort of their homes rather than coming to the clinic to book an appointment.

In short, this software eradicates the need of filling out lengthy patient forms in waiting rooms and printing out chunks of intake forms from the website. In this way, it not only reduces the waiting period for your patients but also saves you unnecessary costs of printing.

In addition to this, manually filling out your forms brings loads of problems on your practice’s end as well. For example, illegible handwriting can cause issues with the issuance companies and makes the verification of documents very difficult. Thus, checking in through the patient intake EMR allows physicians and patients to save valuable time and verify details efficiently.

Here, I’ll be going over the various features of a patient intake EHR along with the requirements of selecting your EHR vendor for your practice.

Before jumping to an EHR software, you must assess the needs, requirements, and capabilities of your practice. After all, a patient intake EHR/EMR software comes in all shapes and sizes. Some practices might require EMR software for large practices based on their size, while others might need small-scale ones.

Here’s all you need to know to make the most of your patient intake EHR software.

Patient Intake EMR Software Features

Here are some features of patient intake EHR software that help improve patient care, streamline your clinical workflows, and simplify administrative tasks.

Real-Time Dashboard – A patient intake EHR/EMR software should also offer a user-friendly and interactive dashboard that you can customize to show all the important information you need in a single place.

HIPAA Compliance - A patient intake EHR software also needs to ensure patient information confidentiality and privacy through compliance with the Health Insurance Portability and Accountability Act (HIPAA) guidelines.

Online Digital Forms - Online digital forms allow patients to fill out their personal and medical information and submit it before coming for their appointment via the EMR software. In this way, their details are processes in advance, thus reducing the waiting period of patients.

Templates and Customizations - The patient intake EMR needs to include built-in templates for intake forms. Medical practitioners should be able to view, edit, and customize these forms according to the needs of their patients.

Feedback Forms - Feedback forms allow practitioners to gather feedback from the patients in order to improve their practice. It allows you to identify where your practice lacks and how to improve the patient experience.

Reports - Your patient intake EMR should be able to present your data visually - in the form of charts and tables - from all the information taken through surveys and feedback forms.

Insurance Validation - In order to avoid payment issues in the future, the software should be able to verify payments and benefits before the patient’s appointment with the physicians.

Message Portal - A secure and encrypted message portal allows patients and physicians to address their queries, give important reminders, and simply improve their communication.

Choosing a Patient Intake EMR Vendor

Now that we’ve discussed the necessary features of a patient intake EHR, let’s talk about some of the requirements you’d need from your EHR vendor. These may differ for each individual medical practice.

Vendor Size – What type of practices does your EHR vendor typically cater to? Some EHR vendors only provide services to small-scale practices, while others cater to large-scale practices. Therefore, if you have a small practice, paying for services that help large practices, won’t do much good. Similarly, large practices won’t be able to function with services designed for small practices.

Design – The design of EHR’s infrastructure depends on your choice. Whether you would prefer a cloud-based, web-based, or even standalone EHR.

Web-based EHR: These companies focus on a web-based approach and practitioners can access their patient information through their web browser.

Stand-alone EHR: Although not quite popular as the others, this EHR is an on-premise EMR that can be accessed remotely through smartphones, iPads, etc. as long as you’re connected to your practice’s network.

Cloud-based EHR: Companies that provide native cloud EHR offer you access to patient information through a cloud-storage.

Certification – Vendor certification ensures patient information confidentiality and security and is perhaps one of the most important things to look for in a patient intake EHR vendor. So make sure your vendor has ONC-authorized testing and certification body (ONC-ATCB) certification.

According to the top reviews, most patient intake EMR software vendors focus on providing cloud-based healthcare IT services to enhance security and provide seamless services.

Patient Intake EMR Software Benefits

An effective EHR software helps streamline your clinical workflows, simplify administrative tasks, and help reduce cost. Here are some of the most advantageous benefits of patient intake EHR software.

  • Seamless insurance claims management and denied claims.
  • Ensure compliance with healthcare regulations.
  • Ensure an accurate and simplified note-taking process.
  • Improve clinical workflow efficiency.
  • Improve administrative efficiency by simplifying processes.