What Is PhraseExpander?


PhraseExpander is a cloud-based text expansion software that saves doctors much time documenting patient cases. As a desktop and mobile app, clinicians can easily create custom templates, dot phrases and forms to pull up frequently used data with shortcuts. This reduces duplication of efforts and the chance of errors. Moreover, the software addresses two main user pain points: streamlining medical documentation and complying with tighter regulations.

What Is PhraseExpander Best For?

PhraseExpander truly shines through its ability to create dynamic, customizable templates. Doctors can design input forms to capture specifics about a patient visit. The software then intelligently fills out notes by dynamically pulling details from the forms. It also comes packed with ready-to-use medical templates created by physicians, allowing new users to hit the ground running.

PhraseExpander Pricing

The software offers three pricing plans:

  • PROFESSIONAL- $180 per user (one-time)
  • MEDICAL- $280 per user (one-time)
  • ENTERPRISE- Custom Pricing

Get in touch with us to discuss PhraseExpander pricing plans in detail.

Disclaimer: The pricing is subject to change.

PhraseExpander Integrations

The software integrates with EMRs like

It also has an API for third-party integrations. Popular integrations include pharmacy systems, laboratory software and billing software.

How Does PhraseExpander Work?

Here’s how to get started with the software after its successful installation:

  • Login to the PhraseExpander dashboard and familiarize yourself with the user interface
  • Browse through existing medical templates or create a new template from scratch
  • Add fields, shortcuts, branching logic and other elements to customize the template
  • Save the template and assign a shortcut key to fill it with dummy or sample text
  • Access templates across applications using assigned shortcuts
  • Try filling out templates with live patient data instead of samples
  • Review documentation generated through templates for quality and completeness
  • Encourage other clinicians to try templates and provide feedback for improvements

The PhraseExpander demo takes you through these steps in more detail.

Who Is PhraseExpander For?

PhraseExpander caters to small clinics and large hospitals. It is perfect for General, behavioural health, and primary care specialities. It is usable by any medical organization looking to streamline documentation tasks for doctors and staff. Its flexibility makes it suitable even for non-clinical departments like administration and billing.

PhraseExpander Features

The following are some of the more advanced features of the software:

  • Template Designer

With PhraseExpander's robust template designer, users can craft templates with customized fields, sections, conditional logic, calculations, and other advanced components. Template files can be shared across the organization to streamline documentation.

  • Scalable Platform

As a cloud-based solution, PhraseExpander easily scales to meet the needs of small teams and large enterprises with thousands of users. Its powerful distribution and management tools enable centralized template libraries.

  • Comprehensive Analytics

Detailed analytics and reports provide invaluable insights into template usage, time savings and other productivity metrics. Administrators can track adoption and gain an understanding of workflow.

  • Cross-Application Compatibility

Templates work seamlessly across all major desktop and mobile applications, such as MS Office, EMRs, MacOS, etc., ensuring uniform work processes regardless of environment or tool.

  • Collaborative Authoring

Designated authors can publish templates for organization-wide use. Version control and commenting functionalities facilitate the collaborative development of an institutional knowledge base.

  • Regulatory Compliance

Pre-built template libraries address the needs of highly regulated domains like healthcare and legal. Templates also help automate compliance with institutional policies and procedures.

Is PhraseExpander Right For You?

Are you spending too much time on repetitive documentation tasks?

PhraseExpander could help boost efficiency in your organization. Used globally by large enterprises and small practices alike, it has a proven track record of streamlining operations and improving worker productivity.

With dynamic templates tailored to your specific workflows, staff can generate compliant reports and forms in minutes instead of hours. Flexible features like input fields, calculations, and conditional logic allow templates to remain relevant as needs evolve.

More significant time savings translate directly to higher patient volumes and enhanced services. Departments see reduced turnaround times, lower costs and improved quality. Staff appreciate less tedious documentation work with fewer errors.

Trusted by top brands across industries, the software prioritizes security, support, and reliability at enterprise scale and integrates seamlessly into your existing IT infrastructure.

Still trying to decide if it's the right choice for you? Call us at (315) 215-3447, and let our experienced team assist you in making an informed decision.

PhraseExpander Pricing Plans

    All features. Great
    for small teams
    Ideal for solo
    or small practices
    Ideal for larger
    organizations (20+ users)
180 / user (one-time)
280 / user (one-time)

Custom Pricing
What’s included
What’s included
(MEDICAL Features)
What’s included
  • SmartComplete™
  • Macro language
  • Dynamic templates
  • Fill-in variables
  • Branching logic
  • Template sharing
  • Everything in Professional, plus:
  • Up to 6 installations per user
  • Medical dictionary
  • Everything in Medical, plus:
  • Centralized installation
  • Centralized usage stats
  • User access rights
  • Virtual installation



  • Saves a significant amount of time by allowing users to pull up commonly used templates and text with shortcuts. This will enable them to focus more on core tasks and save time
  • It may have a learning curve for new users to understand how to best leverage the different features and customize templates
  • Offers powerful templating features to create fully customizable, dynamic templates tailored to specific workflows
  • Accessing templates outside the desktop application, such as from a mobile device, requires an active internet connection unless templates are downloaded, according to users
  • Provides excellent value for money compared to time saved versus manual documentation or competitor solutions. Extensive support further enhances the benefits

PhraseExpander Features


Appointment Management/Scheduling




Patient Portal


Compliance Tracking


Customizable Forms/Reports


Document Management


Lab Integration


Online Payments


Immunization And Allergy Tracking


Mobile App




Order Management


Reporting And Analytics


Billing And Invoicing


Insurance Eligibility Verification


Claims Management


Inventory Management


Referral Management




Patient Demographics

Today's most popular FAQs

Does PhraseExpander have an app?

Yes, PhraseExpander is available as both a desktop application and a mobile app, making the great software accessible on all platforms.

Does PhraseExpander support mobile devices?

Yes, PhraseExpander's mobile apps support iOS and Android devices. Users can access their templates from any device using simple key strokes.

How much does PhraseExpander cost?

PhraseExpander offers different pricing tiers depending on business requirements. For example, PROFESSIONAL—$180 per user (one-time), MEDICAL—$280 per user (one-time), and ENTERPRISE—custom pricing. It offers tremendous value for money, considering the time users save versus other expansion software and their learning curve.

Is PhraseExpander free?

While the basic features of Phrase Expander are free to use, the premium offerings require a nominal subscription fee. As a software vendor, they need to focus on sustainability yet ensure users can try it out before any commitment.

What languages does PhraseExpander support?

PhraseExpander supports many languages, including English. Based on user needs, they have offered a nominal incentive to support other language translations.

What level of support does PhraseExpander offer?

PhraseExpander EMR offers outstanding support through their knowledgeable staff. Users can get answers to their queries within hours from the vendor response.

Who are the typical users of PhraseExpander?

Typical users of PhraseExpander include doctors and healthcare professionals. As a software vendor designed for their needs, it helps them save precious time with custom forms and creating templates.

PhraseExpander Pricing


Small Organization


Within Budget


Medium Organization


Within Budget


Large Organization


Within Budget

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