Qualifacts CareLogic EHR Software

What Is Qualifacts CareLogic EHR Software? 


Qualifacts CareLogic is a cloud-based electronic health records (EHR) system that is specifically designed for mental and behavioral healthcare providers. The system offers a wide range of features and functions that help providers manage patient records, streamline clinical workflows, and improve patient care outcomes. 

CareLogic EHR also features highly configurable treatment plans that can help clinicians save time and standardize care. This SaaS software is compatible with all Android, iOS, and web-based devices. 

What Is Qualifacts CareLogic EHR Best For? 

One of the key capabilities of the CareLogic EHR is patient management, which allows providers to create and manage patient records with ease, including demographic information, medical history, diagnosis, and treatment plans. 

CareLogic includes patient portal features that allow patients to securely access their medical records, schedule appointments, and communicate with their providers. 

Qualifacts CareLogic EHR Pricing 

The software offers a range of Qualifacts CareLogic EHR pricing options, including subscription-based pricing and customized pricing for larger practices or healthcare organizations. 

You can get a custom quote by contacting the customer support team. 

Qualifacts CareLogic EHR Integration

Qualifacts CareLogic provides integration with the following software: 

  • Looker 
  • Updox 
  • Change Healthcare Workflow Intelligence 

How Does Qualifacts CareLogic EHR Software Work? 

Once you have logged into Qualifacts CareLogic EHR, there are several steps you can take to get started with using the software. Here is a general overview of the process: 

  1. Customize your dashboard: Once you have set up your account, you can customize your dashboard to suit your needs. You can add widgets, rearrange items, and adjust settings to make sure the information you need is easily accessible. 
  2. Enter patient information: To start using the software, you will need to enter patient information into the system. This includes demographic data, medical history, and other relevant information. 
  3. Schedule appointments: You can use the CareLogic EHR to schedule appointments with patients. The software includes a built-in scheduling tool that allows you to view available time slots, book appointments, and send reminders to patients. 
  4. Document clinical encounters: CareLogic EHR includes robust documentation tools that allow you to document clinical encounters, progress notes, treatment plans, and assessments. You can create and customize templates to save time and improve efficiency. 
  5. Submit claims: Finally, you can use the CareLogic EHR to submit claims to insurance providers and manage billing processes. The software includes a billing module that allows you to generate invoices, track payments, and manage accounts receivable. 

You can click on the "Watch Demo" button to watch a complete demo of the features and see if it is the right fit for your practice. 

Who Is Qualifacts CareLogic EHR Software For? 

Some of the departments that can use the CareLogic EHR include: 

  • Behavioral Health 
  • Certified Community Behavioral Health Clinics (CCBHC) 
  • Mental Health 
  • Health and Human Services 
  • Intellectual and developmental disabilities and autism spectrum disorders 
  • Children and Family Services 
  • Psychiatry 
  • Psychology 
  • Substance abuse treatment 
  • Nursing departments 
  • Social work departments 
  • Outpatient clinics 

Key Features of Qualifacts CareLogic EHR Software 

  • Inpatient/Residential Support 
    Inpatient and residential support features that help healthcare providers manage patient care within inpatient and residential treatment settings. These features include admission and discharge management, bed management, and real-time occupancy tracking. With these features, providers can easily manage patient care within inpatient and residential treatment settings, ensuring that patients receive appropriate care while minimizing bed shortages and maximizing occupancy rates. 
  • Compliance And State Reporting 
    CareLogic includes compliance and state reporting features that help providers comply with state and federal regulations and reporting requirements. The software provides comprehensive reporting and analytics capabilities that enable providers to track compliance with regulations such as HIPAA and 42 CFR Part 2. 
    CareLogic also has features for state reporting, which make it easy for providers to send data to state agencies and follow the rules for each state. 
  • Client Outcomes 
    It provides tracking features that help providers track and evaluate the effectiveness of their treatments. These features include data collection, analysis, and reporting capabilities that enable providers to track treatment outcomes and identify areas for improvement. By tracking client outcomes, providers can make data-driven decisions about their treatments, improve patient outcomes, and meet reporting requirements for funders and accrediting bodies. 
  • Treatment Planning 
    CareLogic has a treatment planning module that can be set up in many ways and makes it easier to keep track of problems, goals, objectives, interventions, and activities. This feature helps clinicians save time and make care more consistent, and it also helps patients do better.
    CareLogic lets providers track how treatment goals and objectives are being met. This makes sure that patients are getting the right care and making progress toward their goals. With these features, providers can create personalized treatment plans that are tailored to each patient's unique needs and track progress against those plans over time.

Is Qualifacts CareLogic EHR Software Right For You? 

It has powerful tools for clinical documentation, so providers can quickly and easily record clinical encounters, progress notes, treatment plans, and assessments. The system has integrated scheduling and billing tools that make it easy for providers to keep track of appointments and bills. 

Overall, Qualifacts CareLogic EHR is an all-in-one solution for mental and behavioral healthcare providers that can help them improve clinical workflows, reduce administrative burdens, and enhance patient care outcomes. 

Feel free to contact the customer support team for more insights on the software. 

Qualifacts CareLogic EHR Pricing

Qualifacts CareLogic EHR has different pricing plans for different types and sizes of medical facilities. It can vary according to the features offered and modules chosen. Click on the "Get Pricing" button to contact customer support representatives and get a quote for your business. 

Qualifacts CareLogic EHR Software Features






Patient Portal


Compliance Tracking


Practice Management Software


Patient Demographics


Lab Integration


Employee Management


Appointment Scheduling


Voice Recognition


Mobile App


Telemedicine Software


Appointment Reminders


Reporting and Analytics


Medical Billing Service


  • Qualifacts CareLogic EHR is a comprehensive software solution for mental and behavioral healthcare providers that offers a wide range of features and functions.
  • It offers a range of tools and features that can help providers save time and improve efficiency
  • Providers can generate invoices, track payments, and manage accounts receivable all within the same system.


  • It may take some time for providers to become familiar with all of the features and functions.
  • The software requires ongoing subscription fees and may require additional training or support, which can add to the cost.
  • It may not integrate seamlessly with other software systems that providers use.

Today's most popular FAQs

How CareLogic EHR software records patients' data?

CareLogic EHR records the patient data through these means: expandable storage, access and viewing, and tracking of patient notes, charts, and assessments.

Is CareLogic a EMR System?

CareLogic is an electronic medical record (EMR) system. It is specifically designed for mental and behavioral healthcare providers and helps in managing patient records, streamlining clinical workflows, and improving patient care outcomes.

Is CareLogic EHR software free?

CareLogic EHR is not free software, and the customer has to subscribe to use its services. CareLogic also does not offer any free versions of the software.

Is CareLogic EMR Cloud-Based?

Qualifacts CareLogic EMR is hosted in the cloud, which means that the software and all patient data are kept on secure servers run by Qualifacts Systems Inc. 

What Is CareLogic Qualifacts?

CareLogic is a cloud-based electronic health records (EHR) software platform developed by Qualifacts Systems Inc. It can help providers improve their clinical workflows, reduce administrative burdens, and enhance patient care outcomes.

What is the implementation process of CareLogic EHR software?

The implementation process for CareLogic EHR software typically involves several stages, including:

Planning and preparation: This stage involves identifying the needs of the practice and determining how the EHR software will be used to meet those needs. The practice will also need to decide on a deployment model (e.g., cloud-based or on-premises) and establish a project plan.

Data conversion and migration: If the practice is switching from a different EHR system, this stage involves transferring patient data from the old system to the new one. This may involve cleaning and formatting the data to ensure it is compatible with the new system.

Training: Staff members will need to be trained on how to use the new EHR system, including how to enter and retrieve patient data, place orders, and generate reports.

Configuration and customization: The EHR software will need to be configured to meet the specific needs of the practice, such as setting up templates for patient encounters, customizing the user interface, and integrating with other systems (e.g., billing or lab systems).

Testing and validation: This stage involves testing the EHR system to ensure that it is working correctly and that patient data is accurate and complete.

Go-live and post-implementation support: Once the EHR system is ready, it will be implemented in the practice, and staff will begin using it to manage patient care. The vendor will provide ongoing support to help ensure that the system continues to meet the practice's needs.

This is a basic summary of the general process; it's suggested to check with your vendor the specific process they provide and the assistance they provide in each stage.

Who are the main users of CareLogic EHR software?

CareLogic EHR is utilized by more than 300,000 medical staff across the U.S. CareLogic EHR supports application laboratory integration, SOAP notes, progress notes, and electronic prescriptions. When CareLogic is integrated with patient scheduling, it gives front-office staff access to appointment reminders and allows them to schedule rooms.

Who Uses CareLogic?

CareLogic is used by a variety of organizations within the mental and behavioral health field, including psychiatry, psychology, therapy, counseling, substance abuse treatment, and others.

Qualifacts CareLogic EHR Software Pricing

Small Organization

Within Budget

Medium Organization

Within Budget

Large Organization

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Qualifacts CareLogic EHR Software reviews

Overall Rating

4 Reviews


Julianne T.

Mental health care

51-200 employees

January 2023

CareLogic is an amazing EHR for mental health providers.

We have received positive feedback from our users about the customization and flexibility of CareLogic. The way it operates just makes sense, and there’s an easy way to process claims from different fund providers, which I use the most. The CareLogic community is a fantastic feature to help the users learn anything they want, no matter their skill level. It really shows that the folks behind Qualifacts actually want to hear suggestions and criticism from its consumers. They arranged a conference recently, which was also very beneficial for my team, and they learned a lot. Our main reason for choosing CareLogic was basically to implement billing restrictions, and we have accomplished that.

Unfortunately, CareLogic is not without flaws. It often glitches out on me, which gets in the way of my work routine. And Pentaho is seriously unfriendly, and its reporting system is also full of bugs. And then there is a financial "lock" on some of the very useful features. CareLogic can offer a lot more, just not for free. And the functionality can't be optimized in its simplest form. Additionally, depending on your implementation team, you might or might not be aware of the features you have access to.

Steve A.

Mental Health care

200-500 employees

December 2022

Qualifacts review

We are a medium sized medical firm and Qualifacts, for us, gets the job done pretty well. Users can integrate CareLogic into their workflows to make their duties more efficient. These templates cater to numerous organizations working in the domains of mental and behavioral health. Many of their clients are professionals in therapy, psychology, substance abuse, counseling, and psychiatry. With its rule-driven validations engine, the program aids system administrators in monitoring their ongoing work processes and identifying mistakes in real-time.

All these interface features continue to work well for us, and we’re sure well be using the app for several years to come (provided the developer keeps out rolling new updates in UX and functionality).

There are not many flaws in the system, but in comparison to software like Microsoft Office or websites like Gmail, the interface seems outdated. The developer definitely needs to work on this.

Regina B.

Mental health care

51-200 employees

November 2022

It does the job and does it really well!

CareLogic may be used for a wide range of organizations, but I can affirm that it is just the right software solution for a community-based non-profit. We had looked at at least a dozen different software packages before finalizing CareLogic since it serves our everyday demands with perfection and even goes beyond that. It's not perfect, but it tracks records, allows access, and makes changes with near-perfect accuracy. We do a lot of different stuff with the help of different software, and CareLogic has fit right in while streamlining our duties.

It helps you collect and manage a lot of data, which is great, but then it lacks support for data retrieval and retrieving the data itself, which is very confusing. And the solutions they provide to our problems are mostly generic and don’t do much about the issue. If we could have had more analytical and technical support to help us achieve our quarterly objectives.

Kaela S.

NHS Contractor

201-500 employees

October 2022

Good UI and great training make CareLogic a strong contender.

CareLogic is great at accommodating any and all requirements of the healthcare sector by providing the necessary flexibility and modification possibilities. Moreover, it also allows smooth configurations for processing multiple claims from as many funding sources as needed. The UI is modern, and the software is lightweight. Navigation is very simple and requires almost no training for anyone to at least get started. And for training, the technical team is a standout feature of CareLogic. Working as an admin, I found the software to be very easy to operate, especially when onboarding new employees. State gatherings and yearly conferences are useful and fantastic for expanding our network.

The information simply cannot be shared as easily as I would have liked. And there is a fee to obtain the package that allows sharing. It has a lackluster patient portal, which is basically just not my cup of tea. However, they have kept our hopes high due to the patient portal revamp being mentioned on the 2023 roadmap.

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