SimplePractice

What Is SimplePractice?

SimplePractice is a web-based Electronic Health Record (EHR) and practice management software solution for health and wellness professionals working in solo or group practices. It streamlines day-to-day administrative tasks with features like scheduling, documentation, client portal access, efficient billing, and built-in telehealth functionality, enabling a smooth and efficient workflow. Providers can access an integrated set of tools across desktop and mobile to create treatment plans, conduct interactive telehealth sessions, and securely communicate with clients.

The platform provides a combination of clinical, administrative, and marketing tools within a single subscription. Beyond its EHR capabilities, SimplePractice also supports practice growth with built-in business tools. It includes a professional website builder and credentialing services to help eligible clinicians enroll with insurance payers. These features make it a complete private practice management platform rather than only an electronic health record system. Recently, after acquiring Luminello’s assets, SimplePractice has expanded its support for psychiatric practices and now better serves both therapists and prescribing clinicians.

What Is SimplePractice Best Known For?

The software is renowned for its website builder feature, which allows users to choose from a curated selection of professionally designed themes to make their own website. It also saves users time and money by handling all technical aspects, so they don’t have to figure out HTML or SEO to create a high-quality, mobile-friendly website. HIPAA-compliant, its website builder requires no coding or technical expertise, making it easy for solo practitioners and small practices to create a professional online presence. Mobile-friendly pages and built-in SEO features can improve visibility in search results, helping potential clients find and book services more easily.

How Much is SimplePractice a Month?

SimplePractice pricing starts at $49/month for the Starter plan. It includes core features such as basic diagnostic and treatment plans, integrated measurement-based care, online appointment requests, and more. In addition, SimplePractice offers the following plans for practices

• Essential – $79/month
• Plus – $99/month (plus $74/additional clinician)

Add-ons include:

• ePrescribe – $49/month, plus a one-time setup fee of $89
• Care Aide – $59/month for the account owner, $49 for each additional clinician
• Note Taker – $34/month (Included with Care Aide)

A 30-day free trial is also available.

Additionally, users may also incur potential extra costs. The following figures are estimates and may vary depending on requirements and provider terms:

• Data Migration: $250–$2,500+
• Custom Integrations: $1,000–$10,000+
• Clearinghouse Enrollment: $100–$500+
• Electronic Fax Service: $10–$50/month
• Lab And Diagnostic Integrations: $500–$5,000+
• Staff Training And Implementation: $300–$2,000
• IT Support And System Administration: $75–$200/hour

Users generally consider SimplePractice's pricing fair for solo practitioners and small behavioral health practices because core features are included in lower-tier plans. However, many note that clinician fees, ePrescribe charges, and implementation-related costs can make the platform significantly more expensive as practices grow.

Contact us now to secure a personalized Simple Practice pricing quote crafted to your unique requirements and budget.

Disclaimer: The pricing is subject to change.

SimplePractice Integrations

The software integrates with a range of third-party platforms, including:

• Stripe
• Smartlink Health
• Microsoft Outlook
• Google Calendar

How Does SimplePractice Work?

Here’s how you can make use of the software’s features after its successful installation:

• Log in to the software using your credentials
• Document patient information with customizable intake forms and treatment plans
• Customize the user interface and workflows for your practice needs
• Access your calendar to accept or deny online appointment requests
• Send automated text, email, and voice reminders to your clients to reduce no-shows
• Use the client portal for managing appointments and secure messaging
• Conduct video appointments with your patients using the integrated telehealth functionality
• Use the website builder tool to personalize your website design
• Leverage the integrated credit card processing tools for faster payments

Schedule a free SimplePractice demo today to see the software in action – Slots are filling up fast!

What is SimplePractice Used For?

SimplePractice is tailored for both solo and group private practices in the health and wellness industry. It is purpose-built for the following professionals:

• Mental health professionals
• Physical therapists
• Chiropractors
• Massage therapists
• Acupuncturists
• Social workers
• Substance use counselors

SimplePractice Use Cases

Based on our analysis of user reviews and SimplePractice’s current capabilities, we have identified key scenarios where this software is a good fit for independent practitioners and small behavioral health teams:

• Solo Providers Managing End-To-End Client Workflows

SimplePractice is well-suited for therapists, counselors, and wellness professionals who independently manage every aspect of client care. The platform supports intake, scheduling, documentation, and payments in a unified environment, reducing reliance on external tools. This setup helps solo providers maintain control and consistency across their practice.

• Clinics Offering Telehealth Services Across Locations

Practices delivering remote care benefit from SimplePractice’s integrated video appointment functionality and secure client portal. It enables providers to maintain continuity of care while expanding access beyond physical office boundaries. This is particularly effective for teams serving clients in rural or underserved areas.

• Practices Prioritizing No-Show Reduction And Appointment Efficiency

Organizations focused on improving attendance and reducing scheduling gaps use SimplePractice’s automated reminders and online booking workflows. These tools help streamline client communication and minimize administrative follow-up. It is a strong fit for practices with limited front-office staff.

• Therapists Transitioning From Paper-Based Systems

Providers moving away from manual documentation find SimplePractice’s digital environment intuitive and manageable. The platform supports gradual onboarding with customizable templates and straightforward navigation, making it easier for clinicians to digitize records without disrupting care delivery.

• Multi-Provider Teams Seeking Role-Based Oversight

Small group practices benefit from SimplePractice’s ability to assign permissions and monitor activity across users. Supervisors can oversee documentation, scheduling, and billing while allowing clinicians to focus on client care. This structure supports operational clarity without introducing unnecessary complexity.

SimplePractice User Sentiments

SimplePractice Features

• Client Portal

The HIPAA-compliant and HITRUST-certified client portal of the software acts as a centralized hub, providing clients with easy access to various aspects of their care. They can efficiently manage appointments, handle billing tasks, send secure, end-to-end encrypted messages, and utilize other essential features. Additionally, this solution helps users confidently monitor client progress and assist them in reaching their goals through automated, user-friendly, and data-driven measurement-based care tools.

• Notes And Documentation

SimplePractice software helps users dedicate more time to client interactions by streamlining the entire clinical documentation process. It offers a rich selection of customizable intake forms, treatment plans, and assessments. Users can quickly access and review a client's clinical history within the documentation history panel, enabling efficient navigation without disrupting their current note-taking process.

• Scheduling

This feature empowers users to take complete control of their scheduling process. They can customize available times, services, and locations according to their preferences. The software enables providers to easily accept or deny online appointment requests. Additionally, users can send unlimited automated text, email, and voice reminders for free, providing clients with the convenience of confirming or canceling appointments via text.

• Billing

The software offers a range of billing tools that empower users to manage their finances efficiently. Among these tools is AutoPay, which saves time and minimizes payment-related conversations by automatically processing payments for enrolled clients. Additionally, clients, parents, or third-party billing contacts can make payments directly from their online client portal, ensuring seamless transactions.

• Telehealth

SimplePractice provides a secure, HIPAA-compliant telehealth platform to ensure reliable video appointments. Users can initiate video calls from anywhere to enhance client accessibility with a simple link to start, eliminating the need for logins or passwords. Additionally, practitioners can share games, exercises, videos, and more directly from their iPad or web browser with sound, maintaining top-quality care during sessions.

• AI Note Taker

The solution’s ‘Note Taker’ listens to therapy sessions or processes dictation and uploaded audio to draft clinical notes. It supports SOAP, DAP, and BIRP formats while learning from edits to better match each clinician’s documentation style. Pre-appointment summaries provide recent chart details, and security safeguards helps protect client information.

• AI Care Aide

Beyond its AI ‘Note Taker,’ SimplePractice offers ‘Care Aide,’ a broader suite of AI tools that supports mental health practitioners throughout the care process. It includes ‘Session Sidekick’ for telehealth sessions, ‘Treatment Planner’ (currently, in beta) for creating and updating treatment plans, and ‘Client Summaries’ that generate client-ready recaps. All AI-generated content is reviewed and approved by the clinician before use.

Supplementary Features

• Paperless Intakes

The software helps therapists collect client paperwork online through customizable intake forms, while securely storing completed documents for easy access.

• Group Appointments

The solution helps practices schedule and manage group sessions for up to 15 clients, with support for shared or individual notes, telehealth, and automated billing.

• Measurement-Based Care

SimplePractice helps therapists monitor client progress by automatically sending assessments, scoring results instantly, flagging high-risk responses, and tracking outcomes over time.

• Secure Messaging

The platform enables HIPAA-compliant client messaging with encryption, group announcements, automated away replies, and secure communication from desktop or mobile devices.

• Practice Marketing

SimplePractice includes marketing tools that let therapists build a custom website, connect with prospective clients through ‘Therapy Finder,’ and exchange referrals with other clinicians.

• Team Management

The software helps group practices manage staff with role-based permissions, shared calendars, income allocation reports, and centralized administrative tools.

Is SimplePractice Right For You?

If you are a practitioner running a public or private practice across the health and wellness industry, SimplePractice may be a good fit for your needs. Its fully integrated systems support management of all clinical and administrative tasks across any device or location. 

The platform has partnerships with leading healthcare organizations like the American Psychological Association, the American Counseling Association, and the American Association for Marriage and Family Therapy (AAMFT).

Moreover, the software is fully HIPAA compliant, protecting your clients' sensitive health information with the highest security standards. Its security measures cover everything from data privacy to network protection to ensure privacy, confidentiality, and security of health information. Additionally, it has been certified through HITRUST, a third-party assessor that verifies the strictest level of data security. It is also PCI compliant.

SimplePractice also offers measurement-based care tools, allowing you to track client progress and make data-driven decisions for optimal treatment outcomes. If you'd like to compare it against similar platforms before deciding, explore our list of top SimplePractice alternatives.

Ready to take the next step? Browse SimplePractice reviews or call us at (315) 215-3447 to discuss your specific needs.

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SimplePractice Pricing Plans