TaskMaster Pro

What is TaskMaster Pro? 

TaskMaster Pro, now known as Statewise, is an EHR, EVV, and Medical billing platform built for Medicaid providers. It's made for Intellectual and Developmental Disability (IDD), private duty nursing, therapy, and personal care agencies working within state-specific waiver rules. The platform applies the correct billing codes and payer requirements on its own, so staff don't have to manually review the rules themselves. Field staff can chart visits right from their phones, even without a signal. Before a claim goes out, AI-powered scrubbing checks it for errors, so agencies catch problems early and get paid faster. 

What Is TaskMaster Pro Best For? 

TaskMaster Pro is best known for Archie, its AI assistant for clinical documentation. Archie takes a clinician's spoken visit details and turns them into a narrative note, fills in reportable fields, and flags anything critical that's missing. The software is a strong fit for providers documenting frequent visits. It's especially helpful when clinicians still need to review and sign off after each visit. 

How Much Does TaskMaster Pro Cost? 

TaskMaster Pro pricing starts at $1,000/month. In addition to the base subscription costs, organizations should account for the following potential expenses: 

• Data Migration: Usually priced between $0–$8,000, since basic client and staff profile migration comes bundled with onboarding, but multi-year claims history, prior EVV records, or data pulled from multiple legacy systems can add another $3,000 to $15,000 
• Integrations: Often comes in between $2,000–$10,000 (one-time), plus $200 to $1,000/month/connection, and while core EVV aggregators are included, eMAR, HR and payroll systems, training platforms, and clearinghouse or EDI connections may come with separate charges 
• Training And Onboarding: Typically falls around $0–$5,000, with initial training bundled into implementation, though refresher sessions, post-go-live training for new hires, or on-site visits can add $1,500 to $5,000 a year 
• Customization And Configuration: Commonly priced at $3,000–$12,000/additional state, depending on what the state's payer rules, EVV aggregator mapping, and compliance requirements demand 

For accurate pricing based on your organization’s needs, it’s recommended to request a custom TaskMaster Pro price estimate. 

Disclaimer: The pricing is subject to change. 

TaskMaster Pro Integrations 

The software supports integration with multiple systems and platforms, such as:

• ADP 
• Paychex 
• QuickBooks 
• Sandata 
• AuthentiCare 
• HHAeXchange 

How Does TaskMaster Pro Work? 

Log in to your TaskMaster Pro account and follow the given steps to benefit from its features: 

• Create client and staff records with personal details, service information, credentials, and authorizations 
• Schedule services by assigning caregivers or clinicians to shifts based on client needs, staff availability, and authorized hours 
• Document care by recording service notes, clinical details, goals, and outcomes 
• Capture visits through EVV and transmit the required data to your state's EVV aggregator 
• Track authorizations by watching approved hours, service usage, expiration dates, and overages 
• Check documentation and EVV records for billing issues, then submit claims to Medicaid payers 
• Track claim status, process remittances, post payments, and monitor accounts receivable 
• Generate reports covering utilization, billing, authorizations, and documentation 

You can also schedule a free TaskMaster Pro demo to explore its full functionalities. 

Who Is TaskMaster Pro For? 

TaskMaster Pro is suitable for healthcare providers offering services such as: 

• Pediatric private duty nursing 
• Personal care 
• Pediatric therapy 
• IDD services 

TaskMaster Pro Use Cases 

Based on our analysis of user reviews and TaskMaster Pro’s current capabilities, we have identified key scenarios where this software is a good fit for Medicaid and home and community-based care providers: 

1. Growing Agencies Expanding Into New State Medicaid Programs 

TaskMaster Pro by Statewise is built for PDN, IDD and therapy providers. What this means for growing agencies is that they don’t have to keep a track of new rules that come with the expansion of their clinics. Rarely, EVV aggregators and waiver codes match what the last state used. The platform serves can be best-suited for those who want state-specific rules from the first day.

2. Compliance Teams Preparing For Unannounced Medicaid Audits 

TaskMaster Pro equips its users with features to keep timestamped, traceable service records current as the care is undergoing. The reason is that audit activity notice is usually short and if records are incomplete or scattered when the request lands, rebuilding months of documentation can turn out to be a significant problem. 

3. Billing Teams Managing Recurring Claim Denials 

Denials can occur more than anticipated. In-house billing staff working with Medicaid claims might encounter coding errors or documentation mismatch. What further aggravates the situation is that often these errors are not identified on time, but with TaskMaster Pro, users can check claims against payer rules before they go out and reconcile remittance data on its own. 

4. Clinical Teams Coordinating Overlapping Patient Treatment Plans 

Statewise’s TaskMaster Pro links authorization utilization to care plan goals. The aim is for nurses and therapy teams who are both treating the same patient to access the same type of information instead of getting two different versions of it. The absence of it can lead to inconsistencies and hence, further delays in treatment. 

5. Field Staff Documenting Visits Across Scattered Care Settings 

Direct support professionals, nurses, and therapists provide care in homes, schools, and other community settings, where connectivity is rarely dependable. That makes it hard to keep an accurate visit record while the visit is happening. TaskMaster Pro uses offline documentation and GPS-based visit verification, so field staff can log a visit on site and trust it will be recorded correctly, signal or not. 

Is TaskMaster Pro Right For You? 

If you are a Medicaid provider managing IDD, private duty nursing, therapy, or personal care services, TaskMaster Pro may fit the kind of work you do. Authorizations follow defined workflows, and access is tied to each person's role. That keeps tasks linked to the correct authorization and timeline, and it keeps records in the hands of the people who need them.

The platform meets HIPAA requirements and holds SOC 2 and ISO 27001 certifications. Encryption and audit logs are built in. More than 150 providers in 38 states use it today, ranging from teams of 10 to organizations with 10,000 employees, and it was named a Top Medicaid EHR Software for 2026. 

Still unsure about TaskMaster Pro? Connect with us at (315) 215-3447 for further guidance. 

TaskMaster Pro Features 

Below are the key features offered by TaskMaster Pro: 

Single-Record System 

TaskMaster Pro uses the same record set to manage scheduling, documentation, EVV, and billing functions. The user does not have to re-enter information or transfer the document between different software programs once the information is entered during intake. Each DSP, nurses, schedulers, and billers get to see the specific view customized for them. State rules and waiver logic automatically get applied to a particular record as it flows through the system. 

Archie AI 

Archie AI works inside TaskMaster Pro to support ISP documentation for ISP, nursing care plans, therapy progress notes, and incident reports. There is a direct link between service notes and billing and authorization records. In addition, Archie can write notes and indicate elements requiring compliance review. Authorization status is tracked adjacent to the document, and the document is connected to service delivery objectives of clients. 

AI-Driven Scheduling 

Shift scheduling and coverage in TaskMaster Pro use Match Score which is calculated based on staff-client compatibility. Availability and preferences of DSP and nurses are considered while creating schedules, and the user is notified about required shift coverage. The scheduling record is then linked to billing record. 

EVV Built-In 

For DSPs, nurses, and therapists, the EVV side of the platform covers GPS capture, offline documentation, and mobile access. The system records GPS coordinates at the start and end of each visit, and entries made offline sync once the device reconnects. Visit data can go directly to aggregators such as Sandata, AuthentiCare, and HHAeXchange. 

Medicaid Billing 

TaskMaster Pro's Medicaid billing tools process waiver, private duty nursing, and therapy claims. The system checks claims for errors before submission and applies state-specific billing rules automatically. It tracks authorizations, and 835 remittance files post without manual entry. Billing also connects to TMHP, MITS, and other state portals used for Medicaid claims. 

Reporting And Analytics 

TaskMaster Pro's dashboards and reports cover EVV compliance, claims, remittances, authorization use, and documentation. Providers can pull transmission reports, billing analytics, state-specific compliance reports, and documentation exports for audits. Teams use these reports to check service activity, claim status, and authorization use. 

Supplementary Features 

AI Claim Scrubbing 

As a claim moves through TaskMaster Pro, the system checks it against state billing rules. This catches coding mistakes and authorization issues before the claim goes out. 

AI Dashboards 

TaskMaster Pro builds views directly from provider data, including payer denials, authorization use, and overtime trends. Staff get these views without having to build the reports themselves.