WeCounsel

What Is WeCounsel?

WeCounsel is a telebehavioral health platform built for mental health and behavioral health providers. Clinicians use it to run therapy sessions over video or chat instead of meeting patients in person. The platform covers most of what a practice needs day to day. Video conferencing and secure messaging handle the actual sessions. Clinician dashboards, document sharing, scheduling, and billing handle the administrative side.

What Is WeCounsel Best For?

WeCounsel is known for its network of mental and behavioral health providers. It matches providers and patients by location, specialty, availability, and insurance coverage. That matters for behavioral health professionals who need new patients and want to keep offering their services to them by video. The platform is also HIPAA-compliant, so the patient information is stored in the system, and the therapy sessions follow secure communication protocols.

How Much Does WeCounsel Cost?

WeCounsel pricing starts at $24.99/user/month. In addition to the base subscription costs, organizations should account for the following potential expenses:

• Implementation: Usually priced between $0–$500 (one-time), since cloud telehealth setup mostly runs through self-serve tools with little need for vendor help
• Data Migration: Commonly priced in the range of $200–$1,500 (one-time), and it depends on how much client history needs to move over from a prior EHR or practice management system, with manual work billed by the hour
• Training And Onboarding: Typically falls around $0–$300 (one-time), for vendor onboarding calls and test sessions
• Customization And Configuration: Usually priced between $100–$1,000 (one-time), and covers note template setup, branding, and workflow configuration for practices with more than one provider

For accurate pricing based on your organization’s needs, it’s recommended to request a custom WeCounsel price estimate.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

WeCounsel Integrations

The vendor has not provided details about third-party integrations for this software.

How Does WeCounsel Work?

Log in to your WeCounsel account and follow the given steps to benefit from its features:

• Manage your profile, schedule, and client list from the online portal
• Run online sessions that meet HIPAA requirements
• Handle client intake, assessments, and session tracking in one place
• Bill clients and take payments securely through the billing module
• Pull reports on your caseload, utilization, and outcomes when you need them
• Reach patients where they are through secure messaging and the provider network

You can also schedule a free WeCounsel demo to explore its full functionalities.

Who Is WeCounsel For?

WeCounsel caters to behavioral health practices of all types and sizes. Private practices, multi-location health organizations and mental health services clinics can use it. The solution is also suitable for:

• Social workers
• Therapists
• Counselors
• Clinical psychologists

WeCounsel Use Cases

Based on our analysis of user reviews and WeCounsel’s current capabilities, we have identified key scenarios where this software is a good fit for behavioral health practices:

1. Therapists Serving Clients Who Cannot Attend In Person

Not every client can get to the office. Distance, mobility issues, travel and scheduling conflicts all get in the way. WeCounsel lets the session happen anyway, over a remote connection instead of a waiting room.

2. Providers Continuing Care After Relocating Their Practice

Moving your practice does not have to mean losing the clients who cannot follow you to the new address. WeCounsel lets you keep seeing them remotely, so the relationship continues instead of starting over with someone new.

3. Therapists Building Their Client Base Through Provider Directories

Getting found is one of the harder parts of starting or growing a practice. WeCounsel's provider directory gives therapists a listing that potential clients can search, which matters most in the early stages, before referrals and reputation have built up on their own.

4. Practices Managing Client Administration In One Place

Scheduling, billing, messaging and document management often end up spread across separate tools. WeCounsel keeps all of it in one system, which works well for practices that would rather manage client administration from a single place instead of switching between programs.

WeCounsel User Sentiment

Is WeCounsel Right For You?

If you are a mental health provider looking for telehealth software, WeCounsel is one option worth a look. It's HIPAA compliant and covers the basics. Video sessions, scheduling, billing, and documentation are all built in, along with reporting. What actually stands out is the dashboard. Providers can pull up any client's details from one screen, so managing current caseloads and adding new intakes doesn't mean switching between systems.

Still unsure about WeCounsel? Contact us at (315) 215-3447 for further guidance.

WeCounsel Features

Here are a few key features offered by the software:

• Medical Billing

WeCounsel has a billing feature built into the platform for mental and behavioral health providers. Providers create invoices for services rendered and send them straight to clients from the system. Because payment collection happens in the same place, providers do not need a separate billing tool to charge for a session.

• Treatment Plans

Providers build and manage treatment plans inside WeCounsel, one patient at a time. Providers and patients can work on a plan together in real time. They set goals, create tasks, and track progress as treatment continues. WeCounsel also offers several treatment plan templates, which providers can adjust to fit what a specific patient needs.

• Reporting and Analytics

WeCounsel's reporting tools give providers data on caseload, utilization, and outcomes. Providers use this data to look for patterns, check progress over time, and find areas where a practice needs attention. The reports break this information down in enough detail for providers to make decisions about individual patients or their overall practice.

• Appointment Scheduling

Providers manage patient calendars directly through WeCounsel's scheduling tool. They set their own availability, schedule appointments, and send appointment requests to patients. Each appointment gets a type and a duration, so the calendar reflects what a given session actually requires.

• Secure Messaging

WeCounsel includes secure messaging so providers and clients can stay in touch outside of scheduled sessions. The platform encrypts messages, keeping each conversation between the provider and the client. This gives therapists and patients a way to check in between video sessions, whether that is a quick note or a longer update.

• Note Templates

WeCounsel provides note templates that give practitioners a structured format for documenting each session. Providers use these templates for progress notes, treatment plans, and other required documentation. Because the format stays consistent, the note taking process is more organized and each note follows the same structure.