Vagaro

What Is Vagaro Software?

Overview

Vagaro Software stands out as a cloud-based management solution specifically designed for the salon, spa, and fitness industries. This platform empowers professionals to efficiently schedule appointments and oversee various aspects of their businesses. Its integrated features facilitate seamless payroll, bookkeeping, client databases, and inventory management. Moreover, Vagaro offers client communication features such as email and text notifications while supporting automated email marketing campaigns to boost customer engagement.

What Is Vagaro Software Best For?

Vagaro Software is widely praised for its user-friendly interface and efficient scheduling capabilities. The software's simplicity in navigation and user-friendly interface have garnered positive user feedback. Users can effortlessly schedule and manage appointments, reducing the risk of double bookings. The integrated calendar provides a comprehensive overview of appointment history, aiding availability tracking and conflict avoidance.

Vagaro Software Pricing

Vagaro cost is flexible, depending on the number of users and size of the organization. Pricing starts at:

  • One location - $25/month (1 bookable calendar)
  • Multiple locations - Custom Pricing

Disclaimer: The pricing is subject to change

Vagaro Software Integrations

 The software integrates with various third-party applications, including:

  • Instagram
  • Xero
  • QuickBooks
  • Zoom
  • Gusto
  • Google Calendar

How Does Vagaro Software Work?

Here's how you can navigate the dashboard after logging in:

  • Create a personalized menu with staff bios, service menu, venue picture and more
  • Utilize the intuitive calendar to schedule and book appointments with ease
  • Access your client database to review their profiles and preferences, ensuring a personalized experience
  • Leverage the point-of-sale (POS) system to process payments securely and manage your inventory effectively
  • Explore the marketing tools to engage with clients through email and text notifications
  • Monitor and analyze your business performance using the comprehensive reporting module

You can also schedule a free Vagaro software demo to explore its functionalities.

Who Is Vagaro Software For?

Vagaro is a comprehensive beauty, wellness and fitness business management software tailored for physical therapy, massage, coaching, cycling, gym, salon, dance, and pet grooming industries. It is also well-suited for the following settings:

  • Acupuncture
  • Chiropractor
  • Medspa
  • Nutritionist
  • Tanning
  • Nail and hair removal
  • Yoga

Vagaro Software Features

Here are the stand-out features of the software:

  • Online Forms

Vagaro Software streamlines the collection and management of essential client information through its online forms feature. These customizable forms cater to specific business needs, whether gathering client intake information, consent forms, or waivers. The digital format saves time and ensures accurate and up-to-date records.

  • Customer Tracking

The customer tracking feature enables businesses to create detailed client profiles, storing essential information like contact details, service preferences, and purchase history. This data empowers businesses to deliver personalized services, tailor recommendations, and foster stronger customer relationships. Moreover, the tracking feature facilitates targeted marketing efforts, ensuring that promotions and communications resonate with each client.

  • Inventory Management

This feature gives businesses a powerful tool to control and track inventory efficiently. Users can monitor stock levels in real-time, set up automatic reorder points, and categorize products for easy organization. It ensures that businesses have the right products in stock when needed and helps prevent overstocking or running out of crucial items.

  • Reports

Vagaro's reporting feature provides comprehensive insights into business trends, enabling users to make well-informed decisions. From monitoring revenue growth to analyzing appointment booking patterns and evaluating the effectiveness of marketing campaigns, the reports offer valuable information to optimize strategies and improve the bottom line.

  • Invoice and Payroll Management

The software simplifies financial processes through its invoice and payroll management feature. Users can effortlessly create and send client invoices, streamlining the payment process and minimizing the chances of missed payments. The software provides convenient payroll management capabilities for businesses with employees, simplifying wage calculation, hours tracking, and payroll processing.

  • Pay Desk (POS)

Vagaro's point-of-sale (POS) system streamlines the checkout process, enabling users to quickly ring up services and products in a user-friendly interface. It seamlessly integrates with appointment scheduling and inventory management, ensuring accurate charges for the correct items and services. Moreover, it supports multiple payment methods, including cash, credit cards, and mobile payments, providing flexibility for businesses and clients.

Is Vagaro Software Right For You?

If you're searching for a comprehensive fitness and beauty platform to streamline your daily operations, Vagaro software might be the best choice. With its robust features for online payment management, appointment bookings, and secure communications, you can effortlessly enhance your workflow.

Clients can easily search nearby salon facilities and conveniently book appointments through the Vagaro website or app. The dedicated business app is available on Android and iOS smartphones, enabling seamless website creation, online store registration, app communication, and product design.

Still not sure if Vagaro software is the right fit for your organization? Contact us at (315) 215-3447, and our support team will help you make an informed decision.

Vagaro Software Pricing Plans

  • One Location
  • Multiple Locations
$
25 / month
(1 bookable calendar)
Custom Pricing
  • Free transfer of all your data
  • Free listing with unlimited daily deals and bookings on the Vagaro Marketplace
  • Customizable calendar with waitlist & resource management
  • Automated notifications & appointment reminders
  • Business & employee booking widget
  • Create & manage customer loyalty programs
  • Create, send, & manage invoices
  • Advanced reporting
  • 1,000 free email marketing messages
  • Sell memberships, packages, & gift certificates
  • 24/7 Live phone, email & chat support with free training
  • Online booking on Vagaro, Instagram, Facebook & Apple Maps
  • Same as One Location

PROS

CONS

  • Ease-of-use: It is modern, affordable and easy-to-use.
  • Expensive: It is modern, affordable and easy-to-use.

Vagaro Features

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Appointment Management/Scheduling

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E-prescriptions

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Patient Portal

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Compliance Tracking

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Customizable Forms/Reports

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Document Management

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Lab Integration

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Online Payments

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Immunization And Allergy Tracking

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Mobile App

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Telemedicine

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Order Management

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Reporting And Analytics

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Billing And Invoicing

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Insurance Eligibility Verification

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Claims Management

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Inventory Management

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Referral Management

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Alerts/Notifications

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Patient Demographics

Today's most popular FAQs

How does Vagaro Software help health systems?

Vagaro software helps medspas, salons and wellness centers to streamline their scheduling and financial tasks. The solution lets practices manage their customer base and marketing as well.

How much does Vagaro Software cost?

Vagaro software cost vary according to organization's size and requirements. Starting at $25, get a custom quote now.

What are the main features of Vagaro software?

The key benefits and features of Vagaro software include scheduling, reporting, payments and invoicing, payroll management, inventory management, online forms and customer tracking.

What level of support does Vagaro Software offer?

Vagaro software provides email, live chat, FAQs and phone support.

Who are the main users of Vagaro Software?

Vagaro software has been designed explicitly for salons, fitness and wellness centers.

Vagaro reviews

Overall Rating

3 Reviews

Excellent
0%
Good
100%
Average
0%
Poor
0%
Terrible
0%

Kathrine A.

Health, Wellness, and Fitness

11- 50 Employees

March 2023

If you're looking to improve your business, Vagaro is for you!

March 2023

If you're looking to improve your business, Vagaro is for you!

Kathrine A.

Health, Wellness, and Fitness

11- 50 Employees

Pros thumbs-up

I had never used a marketing tool to promote my business since it seemed very complicated. But the effectiveness of vagaro has convinced me that improving client inflow is not that difficult. My clients have appreciated our smooth booking system and the same opinion is held by my staff. It enables them to manage bookings effectively which is by far their favorite feature. Vagaro has excellent tools for marketing which, I think, are the best in the sector. Frequent updates have taken the quality of business reports to another level. And no matter how inexperienced your staff is, their online courses have got you covered!

Cons thumbs-up

Whenever a client cancels a booking, it normally shows up on the list. The issue begins when there are too many cancellation requests at the same time. It becomes impractical to deal with all of them as the list doesn't update quick enough for us to handle them swiftly. The client’s portal and their access to our services also needs to be improved. Currently, there's no option to hold your selected purchases in the cart. Even if an online order is interrupted, this feature can prevent losing items you have chosen already.

Venessa

Spa and Salon

11-50 employees

November 2022

The assistant I always needed!

November 2022

The assistant I always needed!

Venessa

Spa and Salon

11-50 employees

Pros thumbs-up

I have been managing my salon a whole lot better thanks to helpful business advice by their experts. I can now schedule an entire salon day in a matter of minutes. The software also ensures you never miss your appointments by providing a visual appointment in the calendar app. This feature has also prevented overbooking which helped us maintain our service standard. The salon has been operating ever more efficiently, and 99% of our clients are satisfied, leaving a few exceptions. Vagaro is the only software we use in our salon, and we love every last bit of it!

Cons thumbs-up

I do wish they gave us an option to customize reminder messages for customer appointments. The computer-generated messages seem very generic and we'd like the message to sound more personal. And although it's rare, the software sometimes freezes completely which makes it difficult to use. This has resulted in missed payments since they couldn't be processed on time and scheduling of appointments was also affected.

Rennee

Skincare

2-10 employees

October 2020

All in One

October 2020

All in One

Rennee

Skincare

2-10 employees

Pros thumbs-up

Inventory, scheduling, credit card processing, billing. this software includes everything and I love it.

Cons thumbs-up

An archive option should be entered in inventory, and an accounts payable option too so that external software is not needed.